How to Write a Resume That Passes ATS in Malaysia

Many job seekers in Malaysia wonder why their resumes never get a response. The answer? ATS (Applicant Tracking Systems). These automated systems scan resumes before they even reach hiring managers. To boost your chances of landing an interview, you need to optimize your resume for ATS. Here’s how to write a resume that passes ATS and gets noticed.

By Matt Khoo on 2025-02-27 at 4:42 AM

Updated on 2025-02-27 at 4:43 AM

An Applicant Tracking System (ATS) is software used by recruiters to filter resumes before they reach hiring managers.

It scans for keywords, formatting, and structure, automatically rejecting resumes that don’t meet the criteria.

That’s why a well-structured ATS-friendly resume increases your chances of getting shortlisted.

1. Use a Simple and Professional Format

ATS software struggles to read resumes with complex designs, images, or fancy fonts. Stick to a clean, professional format that is easy for both the system and recruiters to scan.
✅ Use standard fonts like Arial, Calibri, or Times New Roman
✅ Keep section headings clear (e.g., Work Experience, Skills, Education)
✅ Save your resume in PDF or DOCX format

2. Include Job-Specific Keywords

ATS scans resumes for industry-specific keywords that match the job description. Without them, your resume might get filtered out even if you’re qualified.
✅ Extract relevant keywords from the job posting
✅ Use variations of skills (e.g., "SEO Optimization" vs. "Search Engine Optimization")
✅ Naturally integrate keywords into work experience and skills sections

🔗 Related Read: What to Put on Your Resume When You Have No Work Experience

3. Tailor Your Resume for Each Job Application

A generic resume won’t make it past ATS. Customize it for each job by aligning your skills and experience with the employer’s requirements.
✅ Modify your summary and skills to fit the role
✅ Highlight achievements that match the job’s key responsibilities
✅ Use job-relevant action verbs (e.g., "Developed," "Implemented," "Led")

4. Avoid Tables, Graphics, and Columns

Fancy layouts may look good but confuse ATS software, causing your resume to be rejected.
❌ Don’t use tables, graphs, or text boxes
❌ Avoid icons or images
✅ Keep your text left-aligned and in bullet points

5. Use Standard Resume Sections

ATS recognizes specific resume sections, so make sure to include:
📌 Contact Information (Full name, email, phone, LinkedIn)
📌 Professional Summary (2–3 sentences summarizing your skills and experience)
📌 Work Experience (Job title, company name, dates, key achievements)
📌 Education & Certifications
📌 Skills (Hard and soft skills relevant to the job)

🔗 Related Read: How to Write a Job-Winning Cover Letter (With Examples)

A well-optimized ATS-friendly resume helps you get past the initial screening and land more interviews. By using the right format, incorporating relevant keywords, and avoiding ATS-unfriendly elements, you can improve your chances of securing a job in Malaysia. If you're looking for job opportunities that match your skills, take the Hiredly Work Personality Test and join the Young Talent Community for career insights, networking, and exclusive job listings. Ready to apply? Check out the latest job openings on Hiredly today!

By Matt Khoo on 2025-02-27 at 4:42 AM