Job Description

DOES THIS SOUND LIKE YOU:

• Fulfilment at work means helping create seamless events where every detail comes together perfectly and guests leave with a smile.
• Self-development is your middle name, and you’re always excited to learn new event skills—from logistics to supplier management.
• You have a knack for anticipating what a team or client needs, sometimes even before they ask.
• You love being in charge of the details, making sure every part of an event runs smoothly and on time.
• Checking tasks off your organised event checklist makes you feel super productive.
• Trying out new tools, systems, or tech to make events run better excites you.
• You’re relatively fresh to the world of work and eager to dive into all aspects of event planning so you can discover your strengths.

Job Requirements

WHAT WILL YOU BE DOING DAY TO DAY?

Client/Account Management: 

• Understand client and agency needs/expectations. 
• Manage and fulfil contract deliverables, account schedule; ensure account progress from goal and deliverables from conception to completion, including change management. 
• Provide operational updates and accounts, including compilation of reports and day-to-day operational requests. 
• Execute in accordance to workflow set out for events, media, influencer and partner liaison 

Events Management:

• Assist with liaising with suppliers and vendors for venue sourcing, F&B coordination, etc 
• Assist in preparing event proposal and brief 
• Assist in general administrative communications and events duties, including door-gifts packing, phone invitation and rsvp (tele-consulting) and data-entry 
• Participate in events executions 
• Preparing post-project/campaign reports.

Communication Management:

• Deliver tasks and communicate clearly to both the internal team and brand/client team, providing the proper materials/documentation where required. 
• Demonstrate good performance in communication and be able to use the most effective and efficient methods (e.g. team meetings, in-person visits, phone calls, email); 
• Exhibit strong listening skills and the ability to tactfully communicate position on relevant issues to reach team consensus. 
• Communicate implications to the team and project of changed plans in an effective and timely manner. 
• Escalate issues appropriately and professionally at all times; demonstrate good judgment during the escalation process. 

People/Teamwork/Corporate Citizenship: 

• Be an exemplary role model for the team 
• Appropriately escalate and seek direction on conflicts or difficult people situations. 
• Strive to be a positive influence on peer group and cross-capability team. 
• Demonstrates the following values: 
• Quality and accountability 
• Sense of community 
• Insight as well as intelligence 
• Energy and passion for work 
• Work closely with directors and peers to learn and grow 

ABOUT YOU

• Malaysian and/or married to Malaysian with a relevant spousal visa (we do not sponsor work permits).
• Minimum Diploma or other relevant qualification 
• Minimum 2-3 years of working experience in an agency or related service business for Events, PR, Marketing or media management 
• Exposure to luxury/fashion/beauty/health & wellness would be an added advantage 
• Good communications skills 
• Able to plan and organise daily work activities 
• Team player 
• Excellent work ethics with a can-do attitude 

OTHERS

Branch: Bangsar South/ Kerinchi, Kuala Lumpur, Malaysia 

Department: Events

Position: Full Time, Permanent Role

Industry: Luxury/ Fashion/ Beauty/ Health & Wellness 

Salary: From 3,500 basic plus benefits

Location: Office-based with some flexibility to work from home, may involve frequent travel 

Education Level: Minimum Diploma

Language Proficiency: English or Chinese/Cantonese (native or fluent), fluency in both and/or additional languages a bonus. 

Years of Experience: At least 2 years

Citizenship: Malaysian or married to a Malaysian.

Non-discriminatory towards gender, race, age, religion, sexual preferences etc. 

WHAT SUPPORT WILL YOU GET FROM US?

• Team support in all endeavours - you’re never alone!
• Flexibility in working hours and location
• Training on the “Access Comms Style & Culture”
• Regular check-ins with superiors 
• Statutory employee benefits

Skills