Job Description

•   Manage flight ticket bookings, hotel reservations, and travel arrangements for management or staff 
• Handle travel insurance and coordinate office-related insurance matters 
• Manage and monitor office contracts, including rental agreements, lift maintenance, photocopy machine contracts, pest control, and other service agreements 
• Follow up with vendors, building management, utility providers, and service providers on office matters such as water supply, maintenance, repairs, renewals, and other operational needs 
• Source, purchase, and monitor office supplies and pantry items to ensure sufficient stock 
• Handle incoming and outgoing parcels, courier arrangements, and deliveries 
• Liaise with vendors and suppliers to obtain quotations, compare pricing, and coordinate services 
• Maintain proper records for contracts, renewals, invoices, insurance documents, and office-related correspondence 
• Support payment processing by coordinating invoices, purchase requests, and admin documents with the finance team 
• Oversee office cleanliness and ensure the office cleaner is carrying out duties properly 
• Coordinate pest control and other office maintenance services to keep the workplace safe and comfortable 
• Assist in organizing meetings, appointments, and general office logistics 
• Ensure the office is well-maintained, functional, and properly equipped for daily operations 
• Provide general administrative support and handle ad hoc tasks assigned by management

Job Requirements

•   Manage flight ticket bookings, hotel reservations, and travel arrangements for management or staff 
• Handle travel insurance and coordinate office-related insurance matters 
• Manage and monitor office contracts, including rental agreements, lift maintenance, photocopy machine contracts, pest control, and other service agreements 
• Follow up with vendors, building management, utility providers, and service providers on office matters such as water supply, maintenance, repairs, renewals, and other operational needs 
• Source, purchase, and monitor office supplies and pantry items to ensure sufficient stock 
• Handle incoming and outgoing parcels, courier arrangements, and deliveries 
• Liaise with vendors and suppliers to obtain quotations, compare pricing, and coordinate services 
• Maintain proper records for contracts, renewals, invoices, insurance documents, and office-related correspondence 
• Support payment processing by coordinating invoices, purchase requests, and admin documents with the finance team 
• Oversee office cleanliness and ensure the office cleaner is carrying out duties properly 
• Coordinate pest control and other office maintenance services to keep the workplace safe and comfortable 
• Assist in organizing meetings, appointments, and general office logistics 
• Ensure the office is well-maintained, functional, and properly equipped for daily operations 
• Provide general administrative support and handle ad hoc tasks assigned by management

Skills