Job Description

The Marketing Administrator plays a crucial role in supporting the efficient and effective operations of the marketing department at Acer Malaysia. This multifaceted role encompasses a wide range of administrative, logistical, and financial support tasks, ensuring the smooth execution of marketing initiatives and the proper management of marketing assests. The ideal candidate is highly organized, detail-oriented, proactive, and possess excellent communication skills. 

Key Responsibilities: 

• Marketing Administration & Operations:
• Serve as a primary point of contact for all administrative tasks within the marketing department, providing comprehensive support to the marketing team. 
• Manage departmental calendars, schedules, and general office coordination.
  
• Quote, Purchase Order (PO), & Invoice Processing:
• Manage the end-to-end process for all marketing-related quotes, purchase orders and invoices.  
• Ensure accuracy, timely submission, and strict adherence to company financial policies and procedures. 
• Liaise with vendors and internal finance teams to resolve any discrepancies.
  
• Premiums & Merchandise Stock Management:
• Oversee the inventory of all marketing premiums and merchandise (e.g., promotional items, branded goods). 
• Track stock levels meticulously, coordinate reorders with suppliers, and manage distribution to various marketing activities and events. 
• Ensure proper storage and organization of all merchandise.
  
• Loan Unit Management:
• Manage the inventory and tracking of marketing loan unit (e.g., product samples for reviews, media or events) 
• Coordinate unit allocation to internal teams, external partners, and media. 
• Track the return of all loaned devices and maintain accurate records of their whereabouts and condition.
  
• Documentation & Reporting:
• Maintain organized and comprehensive records of all administrative processes, financial transactions, and inventory movements. 
• Prepare and provide regular reports on stock levels, budget utilization, marketing asset allocation, and other relevant metrics to the marketing management team.
  
• Event Support:
• Provide essential logistical support for marketing events, including the preparation and packing of loan units and other necessary devices. 
• Ensure all devices and materials are securely packed and sent to event venues on time. 
• During event days, ensure all loaned devices are properly displayed and accounted for. 

Job Requirements

Qualitications: 

• Proven experience in an administrative or support role, preferably within a marketing department. 
• Strong organizational and time management skills with the ability to prioritize multiple tasks efficiently. 
• Excellent attention to detail and a high level of accuracy in all work. 
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) 
• Experience in Inventory Management Systems or processes is a plus. 
• Strong communication and interpersonal skills, with the ability to interact professionally with internal teams and external vendors. 
• Proactive, self-motivated, and able to work independantly as well as part of a team. 
• Ability to work in a fast-paced and dynamic environment. 
• A keen interest in technology and the Acer brand is an advantage. 

Skills