Job Description

To be responsible for developing, monitoring and optimizing project schedules to ensure timely and cost-effective project delivery. This role involves preparing detailed plans, allocating resources, tracking progress and coordinating with suppliers, contractors, and project teams. To identify risks, implements mitigation strategies and ensures compliance with health, safety, and regulatory standards. By analysing project data and reporting updates to stakeholders, the Planning Engineer supports informed decision-making and contributes to the continuous improvement of planning processes.

KEY RESPONSIBILITIES

1.0 Project Planning & Scheduling

1.1 Develop comprehensive project plans, define deliverables, set targets, and establish realistic
timelines.

1.2 Create detailed project schedules using tools such as Gantt charts, Primavera P6, or MS Project,
applying methods like Critical Path Method (CPM).

1.3 Continuously update schedules to reflect changes in scope, design, or resource availability.

1.4 Coordinate with project managers to align planning outputs with project objectives.

1.5 Identify critical milestones, dependencies, and potential bottlenecks to ensure timely project completion.

1.6 Allocate resources effectively across tasks to optimize manpower, equipment, and material usage.

1.7 Conduct schedule risk analysis to anticipate delays and develop contingency plans.

1.8 Prepare and present schedule reports to stakeholders, highlighting progress, variances, and corrective actions.

2.0 Resource & Procurement Coordination

2.1 Allocate and optimize resources including manpower, materials, and equipment to meet project requirements.

2.2 Coordinate with procurement and suppliers to ensure timely delivery of materials.

2.3 Forecast future resource needs and recommend adjustments to maintain workflow continuity.

2.4 Monitor resource utilization and identify areas for efficiency improvement.

2.5 Ensure compliance with project budgets while managing procurement and resource allocation.

2.6 Collaborate with site teams to address resource shortages or bottlenecks proactively.

2.7 Maintain accurate records of material usage, labour hours, and equipment deployment.

3.0 Progress Monitoring & Reporting

3.1 Track project progress against baseline schedules and milestones.

3.2 Conduct site visits to verify on-ground progress and ensure adherence to the schedule.

3.3 Prepare and present regular progress reports, dashboards, and updates for management and stakeholders.

3.4 Maintain accurate records of delays, variations, and change orders for project documentation.

3.5 Analyse deviations from the schedule and recommend corrective or preventive actions.

3.6 Coordinate with project teams to update progress data and ensure accurate reporting.

3.7 Monitor critical path activities and alert management to potential schedule risks.

3.8 Assist in resource reallocation to recover lost time or accelerate delayed tasks.

4.0 Risk Management & Issue Resolution

4.1 Identify potential risks, delays, and bottlenecks in advance.

4.2 Develop mitigation strategies and contingency plans to minimize schedule impact.

4.3 Work with project teams to resolve conflicts and maintain project timelines.

4.4 Monitor ongoing project activities to detect emerging risks and take proactive measures.

4.5 Document risks, issues, and resolutions to maintain a clear audit trail for management review.

5.0 Quality, Safety & Compliance

5.1 Ensure project execution complies with health, safety, and environmental regulations.

5.2 Coordinate with quality assurance teams to verify that deliverables meet specifications.

5.3 Support audits and inspections by providing necessary planning data and documentation.

5.4 Monitor adherence to company policies, industry standards, and contractual requirements on-site.

5.5 Identify potential quality or safety issues early and recommend corrective measures.

5.6 Participate in safety briefings, toolbox talks, and quality review meetings with project teams.

5.7 Ensure proper documentation of safety incidents, quality inspections, and compliance records.

6.0 Continuous Improvement & Data Analysis

6.1 analyse project performance data to identify trends, inefficiencies, and improvement opportunities.

6.2 Contribute to the development of standardized planning procedures and best practices.

6.3 Recommend innovative planning tools, techniques, or software to enhance productivity.

6.4 Track and evaluate the effectiveness of implemented process improvements to ensure measurable benefits.

6.5 Participate in post-project reviews to capture lessons learned and integrate insights into future projects.

6.6 Collaborate with cross-functional teams to optimize workflows, scheduling, and resource utilization.

8.0 Anti-Bribery Compliance
8.1 Understand, apply and comply to anti-bribery & corruption management system
and policies.
8.2 Report any violation to anti-bribery & corruption policy through whistleblowing channels.

7.0 Stakeholder Communication & Coordination

7.1 Act as a bridge between management, site teams, contractors, and clients to ensure smooth communication.

7.2 Facilitate progress meetings and planning workshops with relevant stakeholders.

7.3 Provide technical advice and recommendations on scheduling-related matters.

7.4 Prepare and distribute meeting minutes, action items, and follow-up reports to ensure accountability.

7.5 Coordinate with cross-functional teams to resolve conflicts, clarify requirements, and align project objectives.

7.6 Communicate schedule changes, delays, or risks proactively to all relevant parties.  

To be responsible for developing, monitoring and optimizing project schedules to ensure timely and cost-effective project delivery. This role involves preparing detailed plans, allocating resources, tracking progress and coordinating with suppliers, contractors, and project teams. To identify risks, implements mitigation strategies and ensures compliance with health, safety, and regulatory standards. By analysing project data and reporting updates to stakeholders, the Planning Engineer supports informed decision-making and contributes to the continuous improvement of planning processes.

KEY RESPONSIBILITIES

1.0 Project Planning & Scheduling

1.1 Develop comprehensive project plans, define deliverables, set targets, and establish realistic
timelines.

1.2 Create detailed project schedules using tools such as Gantt charts, Primavera P6, or MS Project,
applying methods like Critical Path Method (CPM).

1.3 Continuously update schedules to reflect changes in scope, design, or resource availability.

1.4 Coordinate with project managers to align planning outputs with project objectives.

1.5 Identify critical milestones, dependencies, and potential bottlenecks to ensure timely project completion.

1.6 Allocate resources effectively across tasks to optimize manpower, equipment, and material usage.

1.7 Conduct schedule risk analysis to anticipate delays and develop contingency plans.

1.8 Prepare and present schedule reports to stakeholders, highlighting progress, variances, and corrective actions.

2.0 Resource & Procurement Coordination

2.1 Allocate and optimize resources including manpower, materials, and equipment to meet project requirements.

2.2 Coordinate with procurement and suppliers to ensure timely delivery of materials.

2.3 Forecast future resource needs and recommend adjustments to maintain workflow continuity.

2.4 Monitor resource utilization and identify areas for efficiency improvement.

2.5 Ensure compliance with project budgets while managing procurement and resource allocation.

2.6 Collaborate with site teams to address resource shortages or bottlenecks proactively.

2.7 Maintain accurate records of material usage, labour hours, and equipment deployment.

3.0 Progress Monitoring & Reporting

3.1 Track project progress against baseline schedules and milestones.

3.2 Conduct site visits to verify on-ground progress and ensure adherence to the schedule.

3.3 Prepare and present regular progress reports, dashboards, and updates for management and stakeholders.

3.4 Maintain accurate records of delays, variations, and change orders for project documentation.

3.5 Analyse deviations from the schedule and recommend corrective or preventive actions.

3.6 Coordinate with project teams to update progress data and ensure accurate reporting.

3.7 Monitor critical path activities and alert management to potential schedule risks.

3.8 Assist in resource reallocation to recover lost time or accelerate delayed tasks.

4.0 Risk Management & Issue Resolution

4.1 Identify potential risks, delays, and bottlenecks in advance.

4.2 Develop mitigation strategies and contingency plans to minimize schedule impact.

4.3 Work with project teams to resolve conflicts and maintain project timelines.

4.4 Monitor ongoing project activities to detect emerging risks and take proactive measures.

4.5 Document risks, issues, and resolutions to maintain a clear audit trail for management review.

5.0 Quality, Safety & Compliance

5.1 Ensure project execution complies with health, safety, and environmental regulations.

5.2 Coordinate with quality assurance teams to verify that deliverables meet specifications.

5.3 Support audits and inspections by providing necessary planning data and documentation.

5.4 Monitor adherence to company policies, industry standards, and contractual requirements on-site.

5.5 Identify potential quality or safety issues early and recommend corrective measures.

5.6 Participate in safety briefings, toolbox talks, and quality review meetings with project teams.

5.7 Ensure proper documentation of safety incidents, quality inspections, and compliance records.

6.0 Continuous Improvement & Data Analysis

6.1 analyse project performance data to identify trends, inefficiencies, and improvement opportunities.

6.2 Contribute to the development of standardized planning procedures and best practices.

6.3 Recommend innovative planning tools, techniques, or software to enhance productivity.

6.4 Track and evaluate the effectiveness of implemented process improvements to ensure measurable benefits.

6.5 Participate in post-project reviews to capture lessons learned and integrate insights into future projects.

6.6 Collaborate with cross-functional teams to optimize workflows, scheduling, and resource utilization.

8.0 Anti-Bribery Compliance
8.1 Understand, apply and comply to anti-bribery & corruption management system
and policies.
8.2 Report any violation to anti-bribery & corruption policy through whistleblowing channels.

7.0 Stakeholder Communication & Coordination

7.1 Act as a bridge between management, site teams, contractors, and clients to ensure smooth communication.

7.2 Facilitate progress meetings and planning workshops with relevant stakeholders.

7.3 Provide technical advice and recommendations on scheduling-related matters.

7.4 Prepare and distribute meeting minutes, action items, and follow-up reports to ensure accountability.

7.5 Coordinate with cross-functional teams to resolve conflicts, clarify requirements, and align project objectives.

7.6 Communicate schedule changes, delays, or risks proactively to all relevant parties.

Job Requirements

 (a) Bachelor’s degree in Civil Engineering, Construction Management, Project Management, or a
related field.
(b) Proven experience in project planning, scheduling, or project controls within construction or
engineering projects.
(c) Understanding of project management principles, strategic planning, and risk assessment
methodologies.
(d) Familiarity with health, safety, and environmental standards related to construction projects. 

Skills