Job Description

The Store Keeper is responsible for the efficient receipt, storage, issuance, and management of construction materials, tools, and equipment at the project site. This role ensures that all materials are properly documented, stored in appropriate conditions, and readily available to support ongoing construction activities. The Store Keeper plays a critical role in maintaining accurate inventory records, minimizing losses, and ensuring compliance with site safety and organizational procedures. Additionally, the Store Keeper coordinates closely with procurement teams, site engineers, and supervisors to track material usage, monitor stock levels, and ensure timely replenishment of essential items. By maintaining an organized and well-monitored storage system, the Store Keeper contributes to smooth site operations, cost control, and the overall efficiency and productivity of construction projects.

KEY RESPONSIBILITIES

1.0 Material Receiving & Inspection

1.1 Receive materials, tools, equipment, and supplies at the store.

1.2 Inspect incoming items for quality, quantity, and compliance with specifications.

1.3 Verify delivery documents, invoices, and purchase orders against received items.

1.4 Report discrepancies, damages, or shortages to management and procurement teams.

1.5 Coordinate with QA/QC teams for inspection and approval of critical materials.

1.6 Ensure proper unloading of materials to prevent damage or loss.

1.7 Check for correct labeling, batch numbers, and expiry dates where applicable.

1.8 Record received items promptly in the inventory management system.

1.9 Segregate defective or damaged materials for return or further action.

1.10 Notify procurement or suppliers immediately about any non-conforming deliveries.

1.11 Ensure compliance with HSE procedures during receiving and handling activities.

1.12 Coordinate with logistics or transport teams for efficient unloading and storage.

1.13 Conduct spot checks to verify the accuracy of supplier documentation.

2.0 Storage & Inventory Management

2.1 Organize storage areas for safe, efficient, and accessible material handling.

2.2 Maintain accurate inventory records, including material codes, quantities, and locations.

2.3 Implement proper storage methods, including labeling and segregation.

2.4 Conduct regular stock checks, audits, and reconciliations.

2.5 Monitor stock levels and coordinate with procurement for timely replenishment.

2.6 Ensure proper handling and storage of hazardous or sensitive materials.

2.7 Use inventory management systems to track materials effectively.

2.8 Arrange materials in a manner that allows easy retrieval and minimizes damage.

2.9 Identify slow-moving, excess, or obsolete items and report to management.

2.10 Maintain cleanliness and organization of storage areas to comply with safety standards.

2.11 Ensure compliance with environmental and HSE regulations in storage practices.

2.12 Train store staff on proper material handling, storage procedures, and safety protocols.

2.13 Coordinate with site teams to prioritize material allocation based on project needs.

3.0 Material Issuance & Dispatch

3.1 Issue materials, tools, and equipment to site teams based on approved requests.

3.2 Maintain accurate records of material issuance and returns.

3.3 Ensure issuance complies with project requirements and approvals.

3.4 Coordinate with site teams to ensure timely delivery of critical materials.

3.5 Monitor and control consumption to minimize wastage.

3.6 Verify material requests against stock availability before issuance

3.7 Inspect returned materials and tools for damage or quality issues.

3.8 Record and report any shortages, damages, or discrepancies to management.

3.9 Ensure all dispatches follow safety and handling regulations.

3.10 Prepare delivery notes, issue slips, and related documentation for accountability.

3.11 Coordinate with logistics or transport teams for off-site deliveries.

3.12 Implement proper labeling and packaging for materials being dispatched.

3.13 Track issued materials to maintain accurate stock levels.

4.0 Documentation & Reporting

4.1 Maintain proper documentation for all incoming, outgoing, and stored materials.

4.2 Prepare regular inventory reports for management review.

4.3 Document discrepancies, damages, and non-conformances.

4.4 Maintain records of stock movements, balances, and adjustments.

4.5 Ensure all documents comply with company and project policies

4.6 Prepare daily, weekly, and monthly stock status reports for site and management teams.

4.7 Record and track expired, obsolete, or slow-moving materials.

4.8 Maintain records of material requests, issue slips, and return notes.

4.9 Ensure proper filing and archiving of invoices, purchase orders, and delivery notes.

4.10 Track material consumption trends to assist in forecasting and procurement planning.

4.11 Maintain electronic and/or manual inventory systems up to date.

5.0 Safety & Compliance

5.1 Ensure safe handling, storage, and transportation of materials.

5.2 Implement safety measures for hazardous and heavy materials.

5.3 Conduct regular inspections of the store for hazards and housekeeping.

5.4 Maintain compliance with HSE and regulatory requirements.

5.5 Train staff on safe storage and handling procedures.

5.6 Ensure proper use of personal protective equipment (PPE) by all store personnel.

5.7 Implement emergency response procedures for fire, spillages, or accidents in the store.

5.8 Maintain fire extinguishers, first aid kits, and safety signage in accessible locations.

5.9 Report incidents, accidents, or near-misses to management and HSE teams.

5.10 Conduct periodic safety audits and follow up on corrective actions.

5.11 Ensure safe stacking, shelving, and segregation of materials to prevent collapse or damage.

5.12 Monitor compliance with chemical and hazardous material storage guidelines.

5.13 Coordinate with HSE officers for training sessions, inspections, and compliance verification.

5.14 Promote a culture of safety awareness and proactive hazard reporting among store staff.

6.0 Resource & Equipment Management

6.1 Monitor the use and maintenance of store equipment (forklifts, pallet jacks, etc.).

6.2 Ensure availability of tools and equipment required for material handling.

6.3 Coordinate with logistics for transportation of materials to site.

6.4 Plan manpower allocation for efficient store operations.

6.5 Schedule regular maintenance and inspections of handling equipment to prevent breakdowns.

6.6 Track utilization and operational efficiency of store machinery and vehicles.

6.7 Maintain records of equipment servicing, repairs, and calibration.

6.8 Ensure proper storage, charging, and safety of electrical equipment and vehicles.

6.9 Identify shortages or malfunctions in equipment and arrange timely replacements or repairs.

6.10 Train store staff on safe and efficient use of material handling equipment.

6.11 Optimize resource allocation to minimize idle time and improve workflow.

7.0 Stakeholder Coordination

7.1 Liaise with procurement, site engineers, and project managers regarding material requirements.

7.2 Coordinate with suppliers and transport contractors for timely deliveries.

7.3 Communicate stock availability and potential delays to relevant teams.

7.4 Attend coordination meetings to align store operations with project needs.

7.5 Maintain strong working relationships with internal teams to ensure smooth operations.

7.6 Respond promptly to queries from QA/QC, site teams, and management regarding materials.

7.7 Provide updates on stock levels, incoming shipments, and material issuance.

7.8 Coordinate with logistics and warehouse teams to prioritize critical deliveries.

8.0 Risk Management

8.1 Identify risks related to storage, handling, and inventory.

8.2 Implement preventive measures to reduce damage, loss, or theft.

8.3 Conduct regular audits to detect discrepancies and prevent recurrence.

8.4 Report critical risks to management and recommend corrective actions.

8.5 Monitor environmental conditions (temperature, humidity, etc.) to prevent material degradation.

8.6 Ensure compliance with safety, HSE, and regulatory standards to mitigate legal or operational risks.

8.7 Train store staff on risk awareness, proper handling procedures, and emergency response.

8.8 Maintain a risk register to track identified risks and mitigation measures.

8.9 Conduct periodic reviews of storage and handling practices to identify new risks.

8.10 Coordinate with procurement and site teams to address supply chain or delivery risks.

8.11 Investigate incidents of damage, theft, or misplacement and implement corrective actions.

 

9.0 Anti-Bribery Compliance

9.1 Understand, apply and comply to anti-bribery & corruption management system and policies.

9.2 Report any violation to anti-bribery & corruption policy through whistleblowing channels.

 

10.0 Continuous Improvement

10.1 Identify opportunities to improve store operations, material handling, and inventory control.

10.2 Implement best practices and optimize storage layout and workflows.

10.3 Encourage team involvement in process improvement initiatives.

10.4 Monitor effectiveness of improvements and adjust as needed.

10.5 Introduce or upgrade inventory management systems to enhance tracking accuracy.

10.6 Review past discrepancies, delays, or losses to implement preventive measures.

10.7 Provide training and workshops to store staff on improved handling and storage techniques.

10.8 Standardize procedures for material receipt, issuance, and documentation to reduce errors.

10.9 Collaborate with procurement, logistics, and site teams to streamline supply chain efficiency.

Job Requirements

a) High school diploma or equivalent; Diploma or certificate in Supply Chain, Logistics, Inventory Management, or a related field is preferred.

b) Minimum 3–5 years of experience in storekeeping, inventory management, or materials handling, preferably in the construction or infrastructure sector.

c) Experience with warehouse management systems (WMS) and inventory control software is an advantage.

d) Knowledge of handling construction materials, tools, and equipment safely and efficiently.

e) Understanding of inventory management principles, stock control methods (e.g., FIFO, LIFO), and documentation procedures.

f) Familiarity with safety standards, HSE regulations, and compliance requirements related to storage and material handling.

g) Basic knowledge of procurement processes, delivery schedules, and material requisition systems.

h) Ability to maintain accurate and up-to-date records of stock movements, deliveries, and consumption.

i) Strong organizational and time-management skills to prioritize tasks effectively.

j) Good communication skills to liaise with site teams, suppliers, and management.

k) Ability to work independently as well as collaboratively within a team.

Skills