Job Description

Job Title: Executive Assistant cum Admin
Location: Kuala Lumpur, Malaysia
Working Arrangement: Hybrid
Seniority: Entry to Mid-level

We are looking for a proactive and organized Executive Assistant cum Admin to support our CEO and COO and ensure smooth daily operations of the office. This role combines executive support, office administration, and basic HR functions, offering a unique opportunity to work closely with leadership while contributing to a positive workplace environment. The ideal candidate is highly motivated, discreet, and eager to grow within a dynamic and entrepreneurial environment

Responsibilities:

• Provide executive support to the CEO, including scheduling, meeting preparation, travel arrangements, and follow-ups.
• Assist with coordination and follow-ups on board-level responsibilities.
• Handle general office administration, including filing, documentation, correspondence, and asset management.
• Coordinate with vendors, service providers, and building management for seamless office operations.
• Assist with HR tasks such as recruitment, onboarding, employee records, and leave management.
• Support payroll preparation, budget tracking, commission matters, and attendance reporting.
• Help plan staff activities, internal events, and engagement initiatives.
• Manage day-to-day administrative tasks and provide support across departments.

About us:

We are a dynamic marketing agency that values teamwork, efficiency, and growth. This role is ideal for someone eager to work closely with leadership while ensuring smooth operations and contributing to both office and people-related functions.

Job Requirements

• Strong organizational skills with attention to detail and confidentiality.
• Good communication and interpersonal abilities.
• Ability to manage multiple priorities independently in a fast-paced environment.
• Basic knowledge of HR processes and Malaysian labour practices is an advantage.
• Proficient in Microsoft Office or Google Workspace.
• Relevant experience in executive assistance, administration, or HR support.
• Knowledge of Web3 or digital industries is a strong plus.
• Fluent in Mandarin (spoken and written) is required to liaise with clients

Skills