Job Description

Job Title: Office & HR Administrator
Location: KL Eco City (On-site)
Reporting To: HR Manager
Working Hours: Mon – Fri, 9:00 AM – 6:00 PM (On-site)

About the Role:

We are seeking an organized and proactive Office & HR Administrator to ensure smooth daily operations of our Malaysia office while supporting HR initiatives across the APAC region. This role is key to maintaining a functional, safe, and efficient workplace and enhancing employee experience.

Key Responsibilities:

• Manage day-to-day office operations, including cleanliness, equipment, furniture, and vendor coordination (cleaners, pantry, IT, catering, etc.).
• Serve as the main contact for external stakeholders such as building management, landlords, courier services, and event vendors.
• Support onboarding logistics, internal communications, and maintain administrative records and trackers.
• Plan and execute employee engagement activities and initiatives.
• Assist with payroll, claims processing, and reporting.
• Provide support for APAC HR operations, including LMS coordination, laptop procurement, travel arrangements, and wellness benefits administration.
• Perform operational runner duties as needed.
  
  

Requirements:

• Prior experience in administration, executive assistant, or office management roles.
• Proficiency in BambooHR, Jira, LinkedIn, or similar systems is a bonus.
• Fluency in English is a must (written and spoken).
• Strong organizational, communication, and multitasking skills.
• Ability to contribute to an active and engaging on-site workplace.
  
  

Benefits:

• Fully claimable parking
• Weekly office lunch
• Employee engagement activities
• Birthday leave
• Learning & development opportunities
• Multicultural work environment
• Medical support & wellness membership

What to Expect:

1. First Round: A deep dive into your background with our Talent Acquisition Specialist.
2. Second Round: A culture and values fit discussion with our HR Manager.

Kindly note that only candidates who are shortlisted will receive a follow-up communication.

Job Requirements

Skills