Job Description

• Attend to incoming telephone calls professionally, take messages and direct calls to the appropriate persons.
•  Welcome and attend to walk-in visitors, clients and guests in a courteous and professional manner.
•  Maintain the reception counter and surrounding areas in a neat, clean and presentable condition at all times.
•  Receive, sort and record incoming mails, documents and courier items.
•  Coordinate meeting room bookings and assist with meeting arrangements.
•  Perform data entry and update records and assist with the preparation of administrative documents.
•  Assist with filing, scanning, photocopying, document organisation and other routine clerical duties.
•  Assist in maintaining office supplies.
•  Perform other general administrative tasks as may be assigned by the Administration Department from time to time.

Job Requirements

SPM or Diploma in any relevant field.

•  Minimum 2 – 3 years’ working experience as a Receptionist / Front Desk Officer / Admin Assistant or similar role.
•  Prior experience in a law firm or professional services environment would be an added advantage.
•  Good command of written and spoken English.
•  Proficient in Microsoft Office applications, particularly Word, Excel and Outlook.
•  Pleasant personality with good telephone etiquette and interpersonal communication skills.

Skills