Job Description

We are seeking a highly organised, detail-oriented, and professional Secretary to support our Corporate & Commercial department under the direction of our lawyer.

Key Responsibilities:

• Provide administrative support to the lawyer, including managing calendars, scheduling meetings, and organising appointments.
• Draft and prepare correspondence related to corporate & commercial, banking and finance transactions matters.
• Maintain filing systems (physical and digital) for client files, legal documents, and correspondence.
• Coordinate and facilitate communication with clients.
• Assist in preparing corporate & commercial, banking and finance documents for loan transactions.
• Handle confidential information and maintain client confidentiality at all times.
• Monitor and track important dates and deadlines for ongoing banking and finance files.
• Perform general office duties, including answering phones and processing mail.

Job Requirements

• High school diploma or equivalent.
• 1 to 2 years’ experience as a secretary.
• Experience in banking and finance documentation is a plus.
• Experience with Core Matter legal practice management software is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time-management skills with attention to detail.
• Ability to handle sensitive and confidential information with discretion.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team in a fast-paced environment.

Skills