Job Description

 < Human Resources >

1. Recruitment & Staffing
   - Manage end-to-end recruitment, from job posting to onboarding.
   - Liaise with recruitment agencies and job portals.
   - Develop talent acquisition strategies to attract and retain qualified candidates.
   - Coordinate work pass and visa applications for expatriate employees and dependents with relevant government agencies.
   - Support expatriate when necessary (e.g. obtaining driving licence, etc).
   
2. Compensation & Benefits
   - Oversee payroll administration and ensure compliance with statutory requirements (EPF, SOCSO, EIS, HRDF, PCB, Form E, EA) for 300-500 headcount.
   - Review and update compensation structures and benefits packages.
   
3. Performance Management
   - Implement and monitor probation review, and quarterly KPI review.
   - Manage Performance Improvement Plans (PIP) for underperforming employees, ensuring proper documentation and follow-up.
   - Support department heads in setting clear performance goals, and conducting fair evaluations.
   
4. HR Policy & Strategy, Employee Relations & Engagement
   - Review, streamline, and align HQ-level HR policies, procedures, and employee handbook to ensure consistency across departments
   - Regular communication in Japanese language with HQ HR department
   - Conduct and manage Domestic Inquiries (DI), including preparation of show-cause letters, appointment of inquiry panels, and documentation of proceedings.
   - Handle disciplinary actions, grievances, and conflict resolution
   - Ensure compliance with the Employment Act 1955 and other relevant Malaysian labor laws.
   
5. Training & Development
   - Identify training needs and coordinate employee development programs.
   - Liaise with HRDF (Human Resource Development Fund) for training grants and claims.
   

< Administration >

1. Office & Facilities Management
   - Oversee office administration, maintenance, and procurement.
   - Manage company assets, utilities, and service providers.
   - Ensure workplace safety and compliance with health and safety regulations.
   
2. Policy & Compliance
   - Develop, review, and implement HR and administrative policies and SOPs.
   - Ensure compliance with legal and regulatory requirements (e.g., OSHA, PDPA).
   
3. General Support
   - Manage company events, staff and guests' travel arrangements, and logistics.
   - Support management in planning and executing operational strategies.
   - Liaise with suppliers and contractors whenever necessary
   - Maintain record and documents for office and warehouse (e.g. agreements, licenses, permits) 

Job Requirements

 ■ MUST REQUIREMENTS
・Experience: Minimum 3 years of relevant HR and administration experience, including at least 3 years in a managerial position.
・Must be willing to work under contractual basis

■ ADVANTAGES
・Strong understanding of Malaysian labour and immigration laws.
・Experience in HR policy development, performance management systems, PIP, and DI procedures.
・Familiarity with expatriate visa applications (ESD, JIM).
・Strategic HR planning and policy formulation.
・Proficiency in MS Office and HRIS systems. 

Skills