Job Description

 Job Purpose
To lead and manage the full spectrum of Human Resources and General Affairs functions across both office and factory environments, ensuring compliance, operational efficiency, and employee well-being. This role is pivotal in aligning HR strategies with business goals while maintaining a productive and harmonious workplace.

Responsibilities
Recruitment & Hiring:
- Manage job postings, resume screening, and interview coordination.
- Oversee employment contracts and pre-employment medical checkups.
- Ensure smooth onboarding procedures and documentation.

Training & Development:
- Organize employee orientation and training programs.
- Coordinate HRCorp grant applications and maintain training records.

Payroll & Tax Reporting:
- Supervise payroll input and verification.
- Ensure timely tax submissions (Form E & BE).
- Monitor leave applications and balances.

HR Policies & Appraisals:
- Lead performance appraisal cycles and bonus distribution.
- Conduct probation reviews and manage contract renewals.
- Plan and implement salary increments.
- Update and communicate HR policies.

Employee Discipline:
- Track attendance and manage disciplinary actions.
- Conduct counselling sessions and issue formal warnings.

Employee Welfare:
- Monitor and verify employee's welfare affairs

HR Administration:
- Handle HR correspondence and staff movement tracking.
- Manage ID setup, uniform distribution, and HR reporting (KPI, OT, absenteeism).
- Arrange travel and accommodations for staff and visitors.
- Manage procurement and outsourcing of office supplies and services.

ISO / RBA Support:
- Prepare and maintain HR documentation for ISO audits and compliance.
- Prepare documentation and reports for RBA compliance and audits.

General Affairs (GA)
Foreign Worker Management:
- Oversee permit and passport renewals, hostel agreements, and quota applications.
- Coordinate medical checkups and CLQ documentation for foreign workers.

Vendor/Facility Coordination:
- Source and manage outsourcing companies and contracts.
- Oversee health checks, pantry supplies, and cleaning services.
- Handle vehicle renewals (road tax, APAD, insurance) and maintenance.
- Manage company cars and ensure regular inspections and repairs.

Government & Banking Liaison:
- Submit and collect documents from government agencies.
- Handle cheque deposits, withdrawals, and online purchases (vouchers, groceries).
- Manage stamp duty, license renewals, and submissions to KWSP/Perkeso. 

Job Requirements

 - Bachelor’s degree in Human Resources, Business Administration, or related field.
- Minimum 5 years of HR and GA experience, preferably in both office and factory settings.
- Strong knowledge of Malaysian labor laws, ISO standards, RBA and foreign worker regulations.
- Excellent leadership, communication, and organizational skills.
- Proficient in HRIS systems, payroll software, and Microsoft Office Suite. 

Skills