Job Description

Job Summary

The Admin Executive provides administrative and operational support to ensure the smooth day-to-day running of retail outlets. This role supports coordination between outlets, suppliers, and internal departments while maintaining accurate documentation, reporting, and operational records.

Job Requirements

Key Responsibilities

• Provide general administrative support including documentation, filing, and record management
• Maintain and update inventory records, delivery notes, and stock documentation
• Liaise with suppliers to obtain quotations, process purchase requests, and follow up on orders or documentation
• Assist in preparing daily sales reports, petty cash records, and basic finance documentation
• Support HR administrative tasks including attendance tracking and onboarding documentation for new employees
• Coordinate maintenance requests and operational support for retail outlets when required
• Ensure proper organization and accuracy of operational and administrative records
• Assist management with other administrative and operational tasks when necessary

Qualifications & Experience

• SPM, Diploma, or equivalent qualification in Business Administration or related field
• 1–2 years of administrative experience preferred (fresh graduates are encouraged to apply)
• Prior experience in retail or F&B environments will be an added advantage
• Ability to read and write Mandarin for billing, reporting, and supplier communication purposes
• Basic knowledge of MS Office applications or Google Workspace

Skills & Competencies

• Strong organisational and documentation management skills
• Attention to detail and accuracy in handling records and reports
• Good communication and coordination skills when dealing with suppliers and outlet teams
• Ability to manage multiple administrative tasks in a fast-paced operational environment
• Basic numerical and reporting skills for handling sales and petty cash records
• Responsible, dependable, and able to work independently when required

Skills