Job Description

We are looking for a motivated Exective to provide administrative & coordination support to our management team. This position requires a hands-on exposure to office administration, documentation, scheduling & communication with clients and internal departments. Candidates who are organised, proactive & eager to learn will thrive in this role.

Key Responsibilities:

• Prepare documents, letters, reports & basic administrative materials
• Assist with preparing invoices, quotations, payment vouchers & statements
• Maintain filing systems & ensure records are complete & updated
• Support data migration tasks
• Coordinate client engagement processes & follow-ups
• Handle day-to-day administrative tasks assigned by supervisors
• Manage calendars, schedule meetings & coordinate appointments
• Handle phone calls, emails & general correspondence
• Liaise with internal teams, external partners, auditors & clients
• Assist in basic project coordination & progress tracking
• Organise & arrange meetings for Heads of Department

Job Requirements

Requirements:

• ⁠⁠Completed a Diploma / Degree in Business Administration, Management, Accounting or related field
• 3 to 5 years of experience in Business Administrative 
• Good communication & interpersonal skills
• Able to multitask, organise work & manage priorities
• Willing to learn, proactive & responsible in assigned duties
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Mandarin proficiency will be an added advantage (for client liaison)

Skills