Job Description

We are a mid-sized, full-service law firm in Malaysia with a strong reputation for delivering practical, high-quality legal solutions to local and international clients. Our practice areas include [e.g., corporate and commercial law, litigation, conveyancing, intellectual property, and employment law]. We are looking for a dedicated and detail-oriented Legal Secretary to support our team of lawyers and contribute to the firm’s continued growth and efficiency.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to lawyers and partners.
• Prepare, format, and proofread legal documents, correspondence, agreements, pleadings, and other legal materials.
• Manage filing systems (both physical and electronic) and ensure proper document control and confidentiality.
• Schedule and coordinate meetings, court hearings, and client appointments.
• Handle court filing, e-filing, and liaise with court registries, government departments, and other relevant authorities.
• Manage lawyers’ calendars, deadlines, and reminders for hearings, submissions, and key dates.
• Draft standard letters and simple legal documents under supervision.
• Handle incoming calls, correspondence, and emails promptly and professionally.
• Assist in billing, timekeeping, and expense management for the department.
• Perform other general office duties such as photocopying, scanning, and courier arrangements.

Job Requirements

Requirements

• Minimum Diploma in Legal Studies, Secretarial Studies, or a related field.
• 2–5 years of experience as a legal secretary or administrative assistant in a law firm.
• Good knowledge of legal terminology, court procedures, and document formatting.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with legal document management or e-filing systems.
• Excellent command of English and Bahasa Malaysia (both written and spoken). Mandarin is an advantage.
• Strong organizational, multitasking, and time management skills.
• High attention to detail and accuracy.
• Discretion and professionalism in handling confidential information.
• Ability to work independently and as part of a team in a fast-paced environment.

Skills