Job Description

We are seeking a dedicated and detail-oriented Legal Secretary to join our team. The successful candidate will provide essential secretarial and administrative support to our legal team, ensuring smooth and efficient day-to-day operations.

Key Responsibilities:

• Prepare, format and proofread legal documents such as contracts, pleadings and correspondence
• Manage lawyers' calendars, schedule appointments and organise meetings and court dates
• Maintain and organise legal files and documents, both electronically and in hard copy
• Liaise with clients, courts and other external parties in a professional manner
• Handle incoming calls, emails and correspondence on behalf of the legal team
• Conduct basic legal research and assist with case preparation
• Manage billing, timekeeping and legal documentation filing systems
• Ensure confidentiality and security of all firm and client information

Job Requirements

Qualification:

• Diploma or Degree in Secretarial Studies, Business Administration, or related field
• At least 1–3 years of relevant experience in a law firm or legal department preferred
• Good knowledge of legal terminology, court procedures and documentation standards
• Excellent command of English and Bahasa Malaysia (spoken and written)
• Proficiency in Microsoft Office (Word, Excel, Outlook) and document management systems
• Strong organisational skills with attention to detail
• High level of discretion and ability to handle confidential information
• Able to work independently and as part of a team
• Positive attitude and a strong sense of responsibility
• Proficiency in Dennings and Mandarin is an advantage.

Skills