Job Description

About the Role

We are seeking an experienced and detail-oriented Office Manager to oversee the day-to-day operations of our law firm. The Office Manager will play a key role in ensuring smooth office administration, supporting legal teams, and maintaining an efficient, professional, and compliant work environment.

Key Responsibilities

Office Administration & Operations

• Manage the daily operations of the firm, including office facilities, supplies, and vendor management.
   
• Implement and maintain office policies, procedures, and best practices.
   
• Oversee office maintenance, IT coordination, and administrative support services.
   

HR & People Management

• Support HR functions such as recruitment, onboarding, leave management, and staff welfare.
   
• Maintain accurate personnel records and ensure compliance with employment regulations.
   
• Coordinate staff training, performance reviews, and professional development activities.
   

Finance & Compliance

• Work with finance/legal teams on budgeting, expense tracking, and cost control.
   
• Assist with billing processes, petty cash, and invoice approvals.
   
• Ensure compliance with statutory requirements, data protection, and firm policies.
   

Legal Practice Support

• Provide administrative support to partners and lawyers to ensure seamless client service.
   
• Coordinate schedules, meetings, and case-related documentation.
   
• Supervise filing systems (physical and digital) to ensure confidentiality and accessibility.
   

Team Leadership

• Supervise and guide administrative staff, secretaries, and reception.
   
• Foster a professional, collaborative, and client-focused office culture.
   
• Serve as the point of contact for staff concerns, conflict resolution, and communication.

Job Requirements

Requirements

• Bachelor’s degree in Business Administration, Management, Human Resources, or related field (preferred).
   
• Minimum 5 years of office management or administrative leadership experience, ideally in a law firm or professional services environment.
   
• Strong knowledge of office operations, HR practices, and basic finance/budget management.
   
• Familiarity with legal office procedures, confidentiality requirements, and compliance standards.
   
• Excellent organizational and multitasking skills with strong attention to detail.
   
• Strong leadership, communication, and people management skills.
   
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and office management software.
   
• Ability to work under pressure, handle sensitive matters with discretion, and maintain professionalism at all times.
   
• Proactive, resourceful, and solution-oriented mindset.

Skills