Job Description

At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone.

It’s about finding new ways to not only better people's lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030.

And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, who are driven to work with, and learn from some of the most inspiring and supportive leaders in the business.

Sound like you? Then read on.

About the Role

• Management of calendar i.e. plans, coordinates and ensures the schedule is well managed, as "gatekeeper" and "gateway" role. Prioritizes conflicting needs; handles administrative matters expeditiously, proactively, and follows through on any administration matters.
• To manage travel arrangement, including flight bookings and hotel accommodation
• Prepare agendas and arrangement for meeting, meeting material and taking minutes of meeting.
• To provide full range of confidential personal assistance and to handle personal matters.
• In charge of overall administrative support and confidential records.
• Manage and handle all aspects of local and overseas confidential correspondences.
• Handling invoice and payment arrangement
• Assist in purchasing activities such as planning, issuing and follow up on purchase orders delivery
• To undertake other special assignment, ad hoc functions and project as and when required.
• Vendor Management (Venue, Caterings, gifts)
• Compile and coordinate the compilation of minutes and presentation decks from different stakeholders
• Organize Division/Department major events/meetings (Townhalls, key internal/external meetings/Team Bonding activities)

Job Requirements :

• Candidates must possess at least a Professional Certificate / Diploma / Professional Degree or equivalent.
• Minimum 3-5 years working experience in related field is required
• Proficiency in English, Mandarin and Cantonese
• Able to write clearly and concisely and work within tight deadlines
• Possess personal attributes such as maturity, interpersonal skills, professional integrity and initiative
• Good planning, organizing, excellent communication skills, good follow up and coordination skills
• Well versed in Microsoft Office applications (Excel, Word, PowerPoint)

Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.

Job Requirements