Job Description

How will you CONTRIBUTE and GROW?

• Liaise directly with the external service provider to report and manage any changes to shareholder data (e.g. employee departures, entity changes).

• Validate in-scope shareholding requests and documentations to ensure completeness and adherence to requirements of the shareholding criteria, such as sales of shares, early release, stock option, Employee Stock Purchase Campaign (ESPPs)

• For entity payment, accurately dispatch sales of shares, dividend and fractional rights payments to shareholders.

• To assist employee Shareholders on their formalities (process explanation, online account access, etc.)

• Coordinate with internal departments (HR, Payroll, Tax, Legal, Finance, Accounting) and external partners (shareholding vendor) to ensure seamless plan operations and data flow.

• Generate recurring and ad-hoc reports for internal or external stakeholders (Shareholding vendor, Finance, HR COE, HR, Legal, Leadership) to support financial reporting, budgeting, forecasting, and audit requirements if any.

Are you a MATCH?

• Bachelor's degree in Finance, Accounting, Human Resources, Business Administration, or a related field.

• Minimum of 3-5 years of experience in an operational support role, HR administration, HR Shared Services, or a similar analytical position within a complex organization.

• Proficiency in HR Information Systems Workday and case management tools (e.g., ServiceNow, or similar) would be advantageous

• Attention to detail and accuracy in data handling, document verification, and process execution.

• Excellent verbal and written communication skills to effectively interact with employees, internal stakeholders, and external partners.

• Strong Analytical and Quantitative Skills: Ability to analyze complex data sets, perform reconciliations, and generate accurate reports with keen attention to detail.

• Customer Service Orientation: A commitment to providing excellent service and support to employees.

• Integrity and Confidentiality: Ability to handle sensitive and confidential employee and company financial information with utmost discretion.

• Strong interpersonal skills and a collaborative mindset to work effectively with cross-functional teams (Individual Shareholders, HRBP, COE C&B, Finance, Legal).

• Fluent in English.

• Experience in employee shareholding services administrative would be advantageous

• Ability to work independently and manage multiple priorities in a fast-paced environment.

• Ability to speak additional languages relevant to the company's operations.

What We Offer:

• Hybrid work arrangement

• Office location (1Powerhouse) is accessible via MRT (Bandar Utama station)

• Highly engaged and empowered work culture

• Dynamic multinational team of more than 14 nationalities

• Continuous learning & development

We take care of our employees:

• Medical card coverage for self and dependents (outpatient and inpatient)

• Extended health & flexi benefits coverage (Child's specialist claim, Pap Smear, Mammogram, Self Relaxation Expenses, Fur Benefits etc.)

• Monthly NICE Program activities for team bonding and well-being lifestyles

About Air Liquide
 

A world leader in gases, technologies and services for Industry and Health, Air Liquide is present in 78 countries with approximately 64,500 employees and serves more than 3.8 million customers and patients. Oxygen, nitrogen and hydrogen are essential small molecules for life, matter and energy. They embody Air Liquide’s scientific territory and have been at the core of the company’s activities since its creation in 1902.

Our Differences make our Performance

At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.

Job Requirements