Job Description

How will you CONTRIBUTE and GROW?

1. Operations Costs Management 

• Manage vendor requests and act as Coupa Customer Service Portal owner for purchase requisitions.

• Track and reconcile purchase items (e.g., Molecule, Third-party Logistics, Diesel, Toll) to ensure timely goods receipt.

• Ensure accurate cost recording for proper monthly allocation and assist with Coupa CSP issues.

• Perform month-end closing activities and prepare monthly accrual reports.

• Process manual payments (urgent, prepayment, advance) and intercompany billing.

2. Delivery Documentation Preparations

• Generate delivery documents (DOs, Invoices, Packing lists) promptly based on planning.

• Ensure documents are well-organized and accessible to drivers, preventing loss.

• Act as owner for in-house systems and manage equipment.

3. General Bulk Team Admin Work

• Manage petty cash records and disbursements.

• Arrange general event administration and ad-hoc shipping.

• Oversee pantry/stationary restock and PPE & Inventory management.

• Assist drivers with queries (leave, MyHR, claims, tablet) and form preparation.

• Track KPI progress and monitor performance.

4. Internal Stakeholders Communication & Safety Compliance

• Organize and chair Sales and Operations meetings.

• Prepare for daily Production meetings.

• Participate in driver meetings to gather information.

• Ensure full compliance with all AL safety plans.

• Adhere to Site Safety Policy and Life Saving Rules (LSR).

Are you a MATCH?

• Mininum a Diploma in holder any discipline

• Possess strong problem-solving skills and a customer/vendor-centric mindset 

• Experience in a sales administration, customer service, or a related operational role

• Highly organized, detail-oriented, and capable of managing multiple priorities effectively

• A proactive attitude with a commitment to continuous learning and process improvement.

• Good communication (written and verbal) and interpersonal skills

**We thank you for your interest in Air Liquide. Interested applicants are encouraged to send in a detailed resume, including reasons for leaving for past employment. Please be informed that only shortlisted candidates would be notified.

About Air Liquide
 

A world leader in gases, technologies and services for Industry and Health, Air Liquide is present in 78 countries with approximately 64,500 employees and serves more than 3.8 million customers and patients. Oxygen, nitrogen and hydrogen are essential small molecules for life, matter and energy. They embody Air Liquide’s scientific territory and have been at the core of the company’s activities since its creation in 1902.

Our Differences make our Performance

At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.

Job Requirements