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This job is for an Administrative Executive in the Marketing team at AirAsia MOVE. You might like this job because you’ll coordinate budgets, manage vendors, and support exciting marketing initiatives in a fast-paced environment!
Undisclosed
Kuala Lumpur, Kuala Lumpur
Job Description
Job Description
Job Title: Executive, Administrative
Department: Marketing
Job Overview
We are looking for a highly organised and detail-oriented Administrative Executive to support the Marketing team at AirAsia MOVE.
This role is critical in ensuring smooth day-to-day operations across procurement, budget tracking, vendor management, and internal processes. You will work closely with cross-functional teams including Finance, Procurement, and external vendors to ensure timely execution of marketing activities.
The ideal candidate is proactive, meticulous, and able to manage multiple workflows under tight timelines in a fast-paced environment.
Key Responsibilities
1. Financial & Budget Operations
Own end-to-end tracking of marketing spend, including budget updates, accruals, and reconciliation
Ensure all transactions are accurately recorded with correct GL codes and cost centres
Partner with Finance to support month-end closing and maintain financial accuracy
2. Procurement & Payment Management
Manage the full procurement lifecycle from purchase requests to payment completion
Ensure timely approvals, PO issuance, GRN completion, and invoice processing
Proactively follow up with internal teams and vendors to prevent delays
3. Vendor & Stakeholder Coordination
Act as the main point of contact between Marketing, Procurement, Finance, and external vendors
Ensure vendors are properly onboarded, briefed, and paid on time
Maintain organised records of suppliers, contracts, and documentation
4. Marketing Operations Support
Support execution of marketing initiatives by ensuring all operational and administrative processes are in place
Manage logistics such as sponsorship flights, duty travel, merchandise sourcing, and event requirements
Ensure compliance with internal policies and approval processes
5. Process & Workflow Management
Maintain structured documentation and filing for audit and reporting purposes
Identify inefficiencies in workflows and recommend improvements
Ensure smooth day-to-day operations across the marketing team
Requirements
Diploma or Degree in Business Administration, Finance, Marketing, or related field
1–3 years of experience in administrative, finance, or operations role
Familiarity with Oracle or similar systems is an advantage
Strong attention to detail, organisation, and follow-through
Ability to manage multiple priorities in a fast-paced environment
We are all different - one talent to another - that is how we rely on our differences. At AirAsia, you will be treated fairly and given all chances to be your best.We are committed to creating a diverse work environment and are proud to be an equal opportunity employer.
Search Firm Representatives - AirAsia does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place.
Job Requirements
Company Benefits
Comprehensive Benefits Package
The company offers various perks such as travel discounts, which include reduced rates for flights and access to e-coupon schemes.
Career Development Opportunities
The company invests in its employees through training programs, workshops, and skill development initiatives.
Dynamic Work Environment
The company is known for its innovative culture and encourages employees to bring creative ideas to the table.
Additional Info
Company Activity
Last active - 1 week ago
Experience Level
0 - 10 Years of Experience