Job Description

Job Description

Main Responsibilities:

Document Management and Control:

• Manage and control all flight operations documents, whether internal or external.
• Liaise with relevant organizations such as manufacturers and suppliers to secure necessary flight operations documents and support.
• Produce and maintain a master listing of all flight operations documents and ensure availability to relevant parties.
• Ensure the proper placement of flight operations documents onboard aircraft and distribution to relevant departments, stations, and users.
• Conduct periodic surveillance of flight operations documents to ensure they are current and accurate.
• Ensure all controlled flight operations documents are up-to-date and complete.

Collaboration and Support:

• Assist the EFB (Electronic Flight Bag) administrator in executing EFB-related tasks.
• Keep and maintain flight operations documents with accurate revision status. Ensure documents are appropriately identified as "MASTER," "CONTROLLED COPY," or "SUPERSEDED."

Document Storage and Filing:

• Implement and maintain an efficient and effective filing system for documents to ensure easy retrieval and secure storage.
• Ensure backup copies (both hard and soft) of flight operations documents are available and kept in a safe, secure location.

Procurement and Training:

• Oversee the procurement and sourcing of printing support for manuals and documents.
• Continuously improve competency by ensuring relevant skills are acquired and informing the superior of any required training.

Compliance and Audit:

• Undertake necessary corrective and preventive actions resulting from compliance monitoring and audit program findings.

Additional Responsibilities:

• Perform any other relevant duties as assigned by the Director of Flight Operations (DFO) or the Chief Pilot Training and Development (CPTD).

Education Requirements:

• Diploma in the aviation field is highly recommended.

Experience Requirements:

• Fresh graduates are encouraged to apply.
• Candidates with aviation backgrounds will be given added preference.

Skills and Competencies:

• Strong attention to detail and organizational skills.
• Ability to liaise with multiple stakeholders effectively.
• Familiarity with flight operations documentation systems and EFB systems is an advantage.
• Knowledge of compliance standards and document control procedures.
• Ability to work independently as well as within a team.

Job Requirements