Job Description

Job Description

• Location: RedQ, Kuala Lumpur

• Department: ICT

• Entity: AAAMS

• Status (Full time/part time/contract): Contract

JOB DESCRIPTION:

We are seeking a detail-oriented Administrative and Finance Coordinator to join our team. The ideal candidate will be responsible for managing various administrative tasks and assisting in finance-related activities to ensure smooth operations within the organization.

YOUR ROLE AS A:

Executive, Planning

WHAT YOU’LL CHAMPION:

• ePR Creation: Facilitate the creation of electronic Purchase Requests (ePR) ensuring accuracy and compliance with company policies and procedures.

• GRN Creation: Generate Goods Receipt Notes (GRN) accurately reflecting received goods and services, coordinating with relevant departments for verification.

• Track and Monitor Monthly Budget Utilization: Maintain records of expenditures and track budget utilization on a monthly basis, ensuring adherence to allocated budgets.

• Prepare Monthly Budget Utilization Report: Compile and analyze data to prepare comprehensive reports on monthly budget utilization, highlighting variances and providing insights to management.

• Division Administrative Support: Manage administrative tasks for the division, including but not limited to refreshment services, meeting room bookings, and coordinating logistics for events.

• CTO's Administrative Support: Assist the Chief Technology Officer (CTO) in administrative tasks such as flight bookings, other travel-related arrangements.

• Foster and build strong relationships with technology partners, service providers, and leaders through effective networking and collaborative engagement.

• Facilitate awareness and knowledge sharing among the Group ICT departments. 

• Ensure transparency and promote good governance.

WHO YOU ARE:

• Diploma or Degree in Business Administration, Finance, or related field.

• Proven experience in administrative roles, preferably in a finance or accounting environment.

• Strong understanding of financial processes such as budgeting and expenditure tracking.

• Excellent organizational and multitasking skills with keen attention to detail.

• Able to provide independent view based on validated information, protects confidential information and demonstrates an objective and non-judgmental approach in line with best practices to AirAsia.

• Proficiency in Google Workspace, particularly GSheet for data analysis

• Punctilious person who pays extra careful attention to the finer details and do every task to the best of their ability

• Ability to communicate effectively and collaborate with cross-functional teams.

• Lateral thinker, with problem-solving and consulting skills. 

• Prior experience in using ePR and GRN systems is advantageous.

WHERE YOU’LL GO:

Dispatcher to captain, ramp agent to data analyst, brand executive to CEO - these are some Dare To Dream stories of our Allstars. 

WHAT YOU’LL ENJOY:

• Physical Wellbeing: Key medical and insurance benefits, maternity expenses, flexible work arrangement, and health and fitness amenities.
• Emotional Wellbeing: Paid time off, wellness programmes, and childcare amenities. 
• Financial Wellbeing: Resources relating to financial, personal skills and career growth programmes.
• Allstars Specials: Free flights, unlimited discounted flights, and exclusive discounts with partners. 
• A unique Allstar culture like no other.

OUR HIRING PROCESS:

• Application received
• Candidate screening
• Interview(s) and assessment(s)
• Background check and/or other assessments
• Offer and negotiation

GET TO KNOW AIRASIA:

AirAsia has been the World's Best Low-Cost Airline for 16 consecutive years with over 800 million guests flown. We continue to champion dreams, serve the underserved and connect the world and Asean like no other so Now Everyone Can Fly.

GET TO KNOW US:

Our story begins in 2001 with a dream, two planes and a 40 million ringgit debt. You’ll know us as the ‘Now Everyone Can Fly’ airline (if you don’t, we’re definitely older than you).

Today, we’re more than just an airline. We’re Capital A - a world-class brand that wears many hats. Our mission is to connect people and transform lives in Asean.

Above all, we’re Allstars. We believe in the unbelievable and we dare to dream. We also believe in celebrating all individuals. So no matter your culture and background or if you prefer aisle seat to window seat, we’re excited to have you onboard.

Job Requirements