Job Description

Monitor and managed all the secretarial and admin work

1.Prepare the pre-meeting/post meeting functions such as:

• Monitor meeting papers from various departments.
• Compile meeting folders.
• Prepare agenda and attendance list.
• Pre-type draft/skeleton minutes (upon request).
• Prepare extract minutes after confirmation of minutes.
• Scan confirmed minutes and do filing.
• Prepare BoardPac for each meeting

2.Disseminate notices of meetings/change of meeting dates to various parties.

3.Handle Directors’ remuneration such as:

• Prepare the summary claim for the sitting allowance.
• Key-in Directors’ sitting allowance in the Connexion.
• Prepare SST/tax invoice.
• Print Directors’ pay slip.

4.Handle incoming and outgoing calls in a courteous manner.

• Prepare memos, correspondences for the office and photocopy all memos and documents.

5.File and update all administration documents.

6. Handle the Internal/External Auditor’s requisition to sight minutes.

7.File documents and other administrative work as delegated.

Responsible:

SKILLS

• Good interpersonal skills and ability to interact with people of all levels.
• Able to work independently with minimum supervision in a fast-paced working environment.
• Proficient in both written and spoken English and Bahasa Melayu.
• Possess good minutes writing skill.

EXPERIENCE

• Possess at least a Bachelor’s Degree, Post Graduate Diploma, Professional Degree in Law, Business Studies/Management/Banking or equivalent
• Possess or pursuing ICSA/licensed company secretary qualification and a member of MAICSA or equivalent.

Job Requirements