Job Description

Job Summary

Ready to join a small, close-knit team where clear work makes a real difference? If you enjoy order, steady problem solving, and friendly collaboration, working with us at Altis-Pro Marketing gives you that daily payoff. We support healthcare brands with practical marketing and operations, and your work will help keep our client services reliable and professional.

This role is the backbone of our day-to-day finance and admin operations. You will manage accounts receivable and payable, record bank-in transactions and official receipts, run regular bank reconciliations and process online transfers. You will also maintain tidy financial records in Auto-Count, follow up with customers on payments, handle filing and stationery procurement, and take on ad hoc tasks from management.

Your Growth & Impact

• Strengthen your technical accounting skills by managing full AR and AP cycles and performing bank reconciliations in Auto-Count, giving you hands-on bookkeeping experience that employers value.
• Improve your customer communication by making daily payment follow-up calls and sending clear statements, building confidence in handling sensitive conversations and overdue accounts.
• Expand your operational ability by organising financial filing systems and handling procurement, so you learn how small process improvements make the whole team more efficient.
• Increase your autonomy by owning regular payment runs, vouchers and online transfers, while working closely with management for guidance and feedback.
• Advance your career readiness through varied ad hoc duties that expose you to broader office administration and client-facing tasks, positioning you for future supervisory roles.

Job Requirements

Responsibilities

Finance Operations

• Handle the full AP and AR cycle in the accounting system, including processing supplier invoices, issuing payment vouchers, and arranging online transfers.
• Record daily bank-in transactions and issue official receipts promptly to keep records current.
• Update customer accounts and maintain accurate ledgers after each transaction.

Reconciliation & Reporting

• Perform regular bank reconciliations and investigate any variances with clear, documented notes.
• Prepare month-end support items and basic financial summaries for management review.
• Generate and distribute customer statements and routine reports on schedule.

Collections & Office Administration

• Carry out daily follow-up calls for overdue accounts and arrange payment plans when needed, maintaining professional communication.
• Keep organised physical and digital filing for all financial documents to ensure easy retrieval and audit readiness.
• Support office administration tasks such as sourcing quotations and procuring stationery, and perform ad hoc duties assigned by management.

Requirements

Qualifications & Experience

• Diploma in Accounting or equivalent; SPM or higher qualification accepted.
• Minimum 3 years of working experience in an Accounts & Administration role, preferably in a small, close-knit team.
• Proven ability to work independently while coordinating with colleagues and management.

Hard Skills & Knowledge

• Proficient in Auto-Count Accounting software is an advantage; willingness to learn the system quickly if not already proficient.
• Hands-on experience with bank reconciliation, AP/AR processing, issuing official receipts, and handling online payments.
• Comfortable with MS Excel and common office software for record keeping and statement preparation.

Soft Skills & Qualities

• Proficient in English and Bahasa Malaysia, both written and spoken, for clear customer and supplier communication.
• Independent, proactive, and results-oriented with strong interpersonal skills and professional phone manner.
• Able to multitask, prioritise workload, and maintain accuracy while meeting routine deadlines.

Skills