Job Description

If you enjoy organising, supporting people, and keeping things running, consider joining us at Altis Pro Marketing. We are a growing distributor of dental and healthcare equipment, working closely with dental clinics and healthcare professionals across Malaysia. As a small, close-knit team, we value people who take initiative and are comfortable wearing multiple hats.

As the Senior Admin & HR Executive, you are the team’s backbone — keeping daily operations smooth, staff well-supported, and the office running efficiently. You will manage leave and attendance records, coordinate recruitment and onboarding, handle statutory filings, support ISO audit preparation, and organise team events. You will also oversee front-office operations, office assets, and vendor coordination.

Success in this role means accurate records, timely filings, a welcoming experience for new hires, and a well-organised workplace that the rest of the team can rely on.

Key Responsibilities

• Manage HR-related tasks including staff leave records, attendance tracking, and payroll coordination
• Assist in recruitment — scheduling interviews, liaising with candidates, and onboarding new hires
• Maintain and update employee records and HR documentation
• Coordinate and support company events including staff birthdays, team gatherings, sports events, and training sessions
• Handle incoming calls and provide general front-office support
• Oversee office equipment and asset maintenance (e.g. air conditioning, photocopiers)
• Design and enhance onboarding programmes to ensure a smooth and welcoming experience for new staff
• Liaise with department heads to coordinate training needs, schedules, and follow-ups
• Assist in KPI setting and performance tracking in collaboration with management
• Manage office supplies and coordinate with vendors when needed
• Liaise with government bodies and handle statutory submissions where required (EPF, SOCSO, EIS)
• Carry out any other ad hoc duties as assigned by management

Job Requirements

1. Diploma in Business Administration, Human Resource Management, or equivalent
2. Minimum 3 years of working experience in an Admin & HR role
3. Familiar with Malaysian labour law and statutory requirements (EPF, SOCSO, EIS)
4. Good organisational and communication skills
5. Proactive, people-oriented, and able to handle multiple tasks independently
6. Proficient in English and Bahasa Malaysia, both written and spoken
7. Experience with ISO documentation or audit processes is an added advantage
8. Experience in coordinating onboarding programmes and staff training across departments
9. Exposure to KPI setting and performance tracking is an added advantage

Skills