Job Description

•  Oversee the full spectrum of corporate secretarial functions for assigned client portfolio
• Ensure compliance with the Companies Act 2016, SSM requirements, and other relevant regulations
• Review and approve statutory documents (resolutions, annual returns, share allotments and transfers, changes of directors, etc.)
• Ensure timely preparation and lodgement of statutory forms with SSM and relevant authorities
• Advise directors and management on corporate governance and compliance matters
• Oversee and review board and shareholders’ meeting documents including notices, agendas, and minutes
• Manage corporate exercises such as incorporation, share transactions, capital changes, and strike-off
• Liaise with regulators, auditors, tax agents, bankers, and other external stakeholders
• Supervise and guide team members to maintain accuracy, quality, and compliance standards
• Allocate tasks, monitor deadlines, and ensure service delivery targets are met
• Drive process improvements and enhance internal workflow efficiency
• Manage client communications and handle escalations professionally
   

Job Requirements

• Bachelor’s Degree in Corporate Administration, Law, Business Administration, or related field
• Licensed Company Secretary (MAICSA / SSM registered) is an added advantage
• Minimum 3 years of relevant corporate secretarial experience
• Strong knowledge of Companies Act 2016 and corporate governance practices
• Leadership capability with experience supervising junior team members
• Good communication, organizational, and problem-solving skills
• Able to manage multiple deadlines in a fast-paced environment

Skills