Job Description

Executive Assistant (Hybrid)

Work Arrangement: Hybrid (3 days in office, flexible remote days)
Experience Level: 2–3 years in Administration / Purchasing / Operations
Location: Klang Valley, Malaysia

Key Responsibilities

Admin & Financial Coordination

• Create and manage QuickBooks quotations, invoices, bills, and journal entries accurately and on time.
• Maintain up-to-date data entry for accounting and financial tracking.
• Ensure all client and vendor documents are properly organized in shared folders.

Vendor & Purchasing Support

• Source and compare vendors, quotations, and shipment options (local and international).
• Manage purchase orders, shipping timelines, and inventory documentation.
• Coordinate with suppliers on order progress and payment schedules.

Client & Sales Support

• Support proposal preparation and client follow-ups to ensure smooth project flow.
• Assist in outreach strategies for new leads or partnerships.
• Track sales documents and follow through on client-side administration.

Internal Operations

• Prepare and maintain SOP documents for admin, HR, and purchasing processes.
• Support the CEO in coordinating small projects, online transactions, and team-related activities.
• Help identify and implement process improvements using AI tools or automation ideas.

Job Requirements

Skills & Experience

• 2–3 years of hands-on experience in Admin, Purchasing, or Executive Assistant roles.
• Proficient in QuickBooks Online, Google Workspace (Sheets, Docs, Drive).
• Experience managing vendor coordination, purchase orders, and basic accounting entries.
• Strong communication skills — you know when to ask, clarify, and update.
• Highly efficient in getting things done - you sometimes wonder why others cannot finish task as fast as you do
• Work closely with CEO - great reporting skills 
• Highly organized and loves keeping things tidy and documented.
• Tech-savvy — comfortable using AI tools and online workflows.
• Excellent written and spoken English; Mandarin proficiency is a strong plus.

Mindset & Personality

• Reliable and proactive — you don’t wait to be chased.
• Naturally curious — you love improving how things work.
• Calm under pressure, especially during tight deadlines.
• You don't like to do just one thing a time (it's too boring for you)
• You enjoy the thrill of multi-tasking and juggling multiple things 
• Respectful, honest, and aligned with Apprecious’s GRIT core values:
  
• Get Up & Go — proactive ownership.
• Rise Above — emotional maturity under pressure.
• Integrity — honesty and transparency.
• Top-Notch Excellence — consistency in quality.

Why You’ll Love It Here

• Flexible hybrid work setup
• Work that supports sustainability and purpose
• Caring, growth-oriented culture
• Clear scorecard and bonus-based growth path
• Freedom to suggest and implement process improvements
• Tools and systems designed to help you work smarter, not harder

Skills