Job Description

We are seeking a detail-oriented HR & Finance Admin Executive to manage the company’s day-to-day financial operations, including payroll, claims, accounting, and statutory compliance. This role will also support broader finance functions such as accounts payable/receivable, cash flow monitoring, and limited administrative/HR support to ensure smooth business operations.

Job Requirements

• Payroll & Claims Management

Process monthly payroll including salary, allowances, commissions, and deductions

Handle employee claims and reimbursements with proper verification and documentation

Maintain accurate payroll records and ensure confidentiality

• Accounts Payable (AP)

Process supplier invoices, verify supporting documents, and ensure timely payments

Manage vendor records and resolve discrepancies

Prepare payment schedules and ensure proper approval workflow

• Accounts Receivable (AR)

Issue invoices and monitor collections from clients

Follow up on overdue payments and maintain aging reports

Reconcile customer accounts and ensure accuracy

• General Accounting & Financial Reporting

Maintain full set of accounts including journal entries, ledgers, and reconciliations

Perform monthly closing and prepare:

Profit & Loss (P&L)

Balance Sheet

Cash Flow reports

Conduct bank reconciliation and ensure all transactions are properly recorded

Assist in budgeting and financial forecasting

• Statutory Compliance & Submissions

Prepare and submit statutory contributions:

EPF (KWSP)

SOCSO (PERKESO)

EIS

Handle tax-related matters including PCB and relevant filings

Ensure compliance with Malaysian financial regulations and standards

• Audit & Financial Control

Assist in internal and external audits

Maintain proper documentation and audit trails

Ensure compliance with company financial policies and procedures

• Cash Flow & Financial Monitoring

Monitor company cash flow and funding requirements

Track expenses and highlight cost control opportunities

Support management with financial insights and reporting

• Administrative & HR Support (Light Scope)

Prepare basic HR documents such as:

Offer letters

Employment confirmation letters

Simple HR correspondence

Maintain employee records and documentation

Coordinate onboarding administrative matters (documentation, forms, etc.)

Support general office administrative tasks when required

• Process Improvement

Identify inefficiencies in finance and admin processes and propose improvements

Support implementation of accounting systems, automation, or internal controls

Requirements

Diploma or Degree in Accounting, Finance, or related field

2–5 years of relevant experience

Strong understanding of Malaysian statutory requirements (EPF, SOCSO, PCB)

Experience handling AP, AR, and full/partial set of accounts

Familiar with accounting software (e.g., SQL, AutoCount, Xero)

Proficient in Microsoft Excel

Preferred Attributes

Experience handling full set of accounts independently

Strong attention to detail and accuracy

Good communication and follow-up skills (especially for collections)

Ability to work independently and meet deadlines

Skills