Job Description

Location: Kulai, Johor

Company: Armstrong Electronics Sdn Bhd

We are looking for a dynamic and creative person to join our team.

🔴 MUST HAVE

⭐ Speak Mandarin - communicate with Mandarin speaking stakeholders

⭐ Manufacturing industry exposure

This post will support the administrative operations of the organization by overseeing daily office functions, assisting in managing staff, and ensuring a smooth workflow. This role requires strong organizational skills, attention to detail, and the ability to work collaboratively with various teams.

You will play an important role in:-

1. Office Management:

• Assist in the coordination and supervision of daily administrative activities in AEM.
• Ensure office supplies are stocked and equipment is maintained.
• Organize and manage office layouts and seating arrangements.

1. Staff Support:

• Provide support to the HOD in managing staff schedules and responsibilities.
• Assist in onboarding new employees and training existing staff on administrative procedures.
• Transport & Logistic arrangement for staffs, customer, VIP
• Manager Domitory Management

1. Documentation and Reporting:

• Maintain and organize company records, files, and documents.
• Prepare reports and presentations as needed for meetings and management.

1. Communication:

• Serve as a point of contact for internal and external communications.
• Draft and edit correspondence, memos, and other documents.

1. Project Coordination:

• Assist Country Admin Snr Mgr in the planning and execution of administrative projects and initiatives.
• Collaborate with other departments to ensure administrative needs are met.

1. Internal & External Audits:

• Oversee Admin dept compliance and audits related to ISO system, BCMS, RBA, CSR, EMS, OHSAS. Implement corrective actions and improvements based on audit findings

1. Compliance and Policies:

• Help enforce Admin policies and procedures.
• Assist in maintaining compliance with relevant regulations and standards.

1. 6S Activities:

• Implement & Promote 6S (Sort, Set in order, Shine, Standardize, Sustain, Safety) initiatives within the plant.
• Carry out routine audit to drive a culture of cleanliness, organization, and safety in the workplace.

1. Share services

• To provide shared services support on office administration roles as and when required.

Job Requirements

Requirements

• Diploma or Bachelor's degree in Business Administration or equivalent
• min. 5 years of experience in administration in Manufacturing industry.
• Proven experience in administrative and facilities management
• Knowledge of business licensing processes and government compliance requirements.
• Familiarity with ISO 9001, EMS, OHSAS standards and audit procedures.
• Good organizational and leadership skills.
• Good communication and interpersonal abilities.
• Result oriented & able to work independently.
• Proficiency in MS Office and relevant software applications.

Skills