Job Description

Key Responsibilities

1. Recruitment & Talent Acquisition

• Work with department heads to understand hiring needs and create job descriptions
   
• Post job ads, screen CVs, arrange interviews, and follow up with candidates
   
• Maintain relationships with job platforms, universities and recruitment partners
   
• Help improve recruitment processes and candidate experience

2. HR Administration

• Maintain up-to-date employee records and HR files (offer letters, contracts, warning letters, exit documents, etc.)
   
• Handle onboarding, confirmation, transfers and resignation procedures
   
• Manage attendance and leave records, and support payroll preparation

3. HR Policies & Compliance

• Assist in drafting and updating HR policies, SOPs and the Employee Handbook
   
• Ensure HR practices comply with Malaysian labour laws and regulations
   
• Support disciplinary procedures and provide basic HR guidance to managers and staff
   

4. Employee Relations, Culture & Events

• Act as a contact point for employee questions, feedback and concerns
   
• Help plan and organise staff activities (birthdays, team bonding, festive events, incentives, etc.)
   
• Assist in planning and executing company events such as annual dinner, team building and internal celebrations
   
• Support gifting seasons to customers and partners (e.g. festive hampers / appreciation gifts) including list coordination, vendor liaison and simple logistics follow-up
   
• Support management in building a positive, transparent and performance-driven culture
   

5. Performance & Development

• Assist in implementing performance review processes and KPI documentation
   
• Support new hire onboarding plans and basic training coordination
   
• Help track development needs and simple career / role progression structures

Job Requirements

• Minimum 2 years of working experience in HR (generalist or HR admin preferred)
   
• Familiar with Malaysian labour law and standard HR practices (recruitment, attendance, contracts, termination etc.)
   
• Good command of English; ability to communicate in Mandarin / Malay is an added advantage
   
• Detail-oriented, responsible, and able to work independently with minimal supervision
   
• Comfortable working in a fast-growing, entrepreneurial environment
   
• Proficient in basic office tools (Excel / Google Sheets); experience with HR systems is a plus

Skills