Job Description

Since our establishment in 1999, Asian Trails has evolved into the premier destination management company in Asia, offering comprehensive services across various countries in East and Southeast Asia. Our diverse array of services encompasses wholesale leisure arrangements, meeting and conference planning, team-building activities, incentive travel, airport transfers, hotel reservations, and an extensive selection of tour packages featuring cultural, historical, social, and adventure-based experiences.

Situated in Bangkok, we operate in Cambodia, China, Indonesia, Laos, Malaysia, Singapore, Myanmar, Thailand, and Vietnam. Our dedicated team of destination management experts delivers the finest leisure and travel services available, allowing guests to immerse themselves in the authentic Asia, engaging with the sights, sounds, tastes, and sensations of each destination they explore.

Purpose of the role:

The Admin Executive will support HR and administrative functions, ensuring smooth operations across office management, employee onboarding, tenancy and vehicle administration, trade show coordination, and other ad hoc administrative tasks. This role is on a 6-month contract to cover maternity leave.

You will play an important role to:

• Compile monthly reports, including personal driver and MD claims including credit card statements.
• Oversee the onboarding process for new hires: asset allocation, orientation, workstation setup, and collaboration with appropriate departments.
• Manage tenancy contracts and office functions, including front desk operations, mail handling, courier services, and visitor management.
• Administer vehicle insurance and road tax, ensuring prompt renewal and payment.
• Assist with trade shows and marketing events, including registration, documentation, and coordination with internal teams.
• Perform various administrative tasks as needed.

Job Requirements

To be successful in this role, you will need to have:

• Diploma or degree in Business Administration, HR, or related field.
• Minimum 3 years of administrative/HR experience.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office and Google Workspace. 
• Good communication in English.

Skills