Job Description

• Maintain and update the company’s accounts receivable (debtors) recording system accurately and timely.
   
• Prepare and post invoices for services rendered, delivered goods, completed jobs, and certified progress billings.
   
• Ensure invoices for renovation and repair jobs are prepared based on approved quotations.
   
• Verify that the unit value of items invoiced for goods matches approved selling prices.
   
• Ensure all invoiced items have correct descriptions, quantities, and units.
   
• Liaise with clients and customers regarding settlement of invoices, addressing queries professionally.
   
• Monitor, match, and post payments from clients and customers received via cheques, inter-bank transfers, online credit card settlements, and cash.
   
• Reconcile all payments received to bank feeds and statements.
   
• Dispatch official company invoices and receipts to clients and customers in a timely manner.
   
• Monitor outstanding invoices and slow-paying clients.
   
• Send reminders to slow-paying clients via phone calls, emails, and formal reminders.
   
• Issue letters of demand to persistent slow-paying clients and follow up as required.
   
• Check, compute, and prepare monthly servicing charges payable to third-party pool maintenance service providers.
   
• Compute commissions and incentives payable for the defined period (monthly or quarterly), ensuring they are accurately calculated according to approved rates and criteria.
   
• Provide feedback to management on ways to improve and upgrade the accounts receivable process and system.
   
• E-Invoicing & Tax Compliance:
   
• Prepare and issue e-invoices in compliance with current tax regulations.
   
• Ensure all invoices include correct tax codes, GST/SST or applicable taxes as required.
   
• Maintain proper documentation for tax reporting and audits.
   
• Assist management with reporting and analysis of accounts receivable aging, cash flow projections, and collection strategies.
   
• Collaborate with other departments (Sales, Project, and Operations) to resolve discrepancies or billing issues.
   
• Support continuous improvement initiatives by suggesting process enhancements and automation opportunities within the accounts receivable workflow.

Job Requirements

• Diploma or degree in Accounting, Finance, or related field.
   
• 3–5 years of experience in accounts receivable or similar role.
   
• Proficient in accounting software, MS Excel, and e-invoicing platforms.
   
• Strong attention to detail, accuracy, and organizational skills.
   
• Good communication skills for liaising with clients and internal departments.
   
• Knowledge of tax regulations and compliance requirements is preferred.
•  Male candidates are encouraged to apply 😊
   

Skills