Job Description

1. Financial Management & Claims

• Prepare and follow up on claims, certificates and payments .
• Track project and sales budgets, expenditures, and forecasts.
• Coordinate payment claims invoice with Finance.

2. Tendering, Sales Support & Contracts

• Prepare tenders, proposals, quotations, and contract documents.
• Support sales inquiries and validate material lists.
• Maintain databases for tenders, quotations, and sales submissions.

3. Project & Sales Coordination

• Coordinate projects from start to finish, ensuring milestones and KPIs are met.
• Manage procurement and supplier deliveries.
• Handle change requests and approvals.
• Present monthly project and sales updates to management, covering progress, budgets and sales performance.
• Ensure project closure with complete documentation for financial auditing.

4. Documentation & Process Management

• Maintain and file project and sales documents, both hardcopy and softcopy, in shared folders.
• Implement SOPs to improve workflow and reduce errors.
• Prepare weekly meeting minutes and monthly management reports.

Job Requirements

Diploma/Bachelor’s degree in Business Administration, Finance, Accounting, Project Management, or a related field.
Minimum 3–5 years experience in project coordination, sales support, finance, or related roles.
Strong knowledge of claims processing, and budgeting.
Experience in tender preparation, contract documentation, and sales support.
Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) and project management tools.
Basic understanding of procurement and supplier management.
Ability to coordinate multiple projects and sales processes simultaneously.
Strong documentation and record-keeping skills, both digital and physical.
Ability to track KPIs, budgets, and project milestones efficiently.
Good verbal and written communication skills for reporting to management.
Ability to work with internal teams, clients, and suppliers professionally.
Capable of preparing meeting minutes, reports, and presentations clearly.
Ability to analyze budgets, expenditures, and forecasts.
Attention to detail for claims, contracts, and compliance documentation.
Proactive in identifying workflow improvements and implementing SOPs.
Organized, proactive, and detail-oriented.
Ability to meet deadlines and work under pressure.
Knowledge of industry practices (construction, projects, or sales-related) is a plus.

Skills