Job Description

We are looking for a proactive, detail-oriented Advisor Assistant to support our Brand Advisors in delivering structured, high-quality branding consultations and client experiences. This role plays a critical support function in ensuring advisory sessions, follow-ups, documentation, and project coordination are executed smoothly and professionally.

This position is ideal for someone with strong organizational skills who enjoys structure, coordination, and working closely with senior advisors in a fast-paced branding and business consulting environment.

Key Responsibilities

Meeting Support & Documentation

• Attend client consultation sessions and internal advisory meetings to accurately record meeting minutes, key discussion points, decisions, and action items
• Ensure notes are clear, well-structured, and shared promptly with relevant stakeholders

Action Item Tracking & Follow-Up

• Proactively track agreed action items, deadlines, and deliverables from advisory sessions
• Follow up with internal teams and advisors to ensure progress, accountability, and timely completion

Client & Advisor Preparation

• Assist in preparing presentation slides, reports, brand decks, and advisory materials for client meetings
• Ensure all materials are aligned with the client’s brand direction, objectives, and project stage

Client Documentation Management

• Maintain and organize client folders, consultation notes, billing references, and project timelines
• Ensure proper version control, clarity, and accessibility for the advisory team

Meeting & Schedule Coordination

• Assist in scheduling client consultations and internal review meetings
• Send confirmations, reminders, and follow-ups to ensure smooth coordination

Research & Advisory Support

• Conduct basic research on competitors, market positioning, industry benchmarks, and branding trends
• Compile insights to support advisors during strategy discussions and proposal development

Project & Internal Support

• Support ongoing branding projects, internal brainstorming sessions, and campaigns
• Assist in coordination for events or special initiatives when required

Job Requirements

Requirements

• Diploma or Degree in Marketing, Business, Mass Communication, or related field
• Strong attention to detail with excellent organizational and follow-up skills
• Proficient in Chinese and English (spoken and written) to support diverse clients
• Comfortable with Google Docs, Microsoft Word, and PowerPoint (basic to intermediate formatting)
• Able to work independently, manage multiple tasks, and meet deadlines
• Strong sense of responsibility, professionalism, and confidentiality
• Interest in branding, business strategy, and advisory work is an advantage

Skills