Job Description

Job Summary

Ready to keep things running and make a visible impact every day? You'll enjoy working with us at Aspial Production Sdn Bhd, where our professional services team manages showroom operations, client records and project support to deliver reliable, client-centered service.

As our Office Administrator, you act as the backbone of daily operations and team coordination. You will manage schedules, handle client and supplier communication, and maintain accurate records so colleagues can focus on delivery.

Your Growth & Impact

• Build cross-functional experience supporting Sales, Project, Finance and Operations, gaining exposure to both client-facing and internal processes.
• Develop practical skills in document preparation, invoicing, email management and digital filing to strengthen your admin portfolio.
• Expand your project coordination skills through deadline tracking, follow-ups and day-to-day office oversight.
• Strengthen your professional communication by liaising with clients, suppliers and internal teams regularly.

Job Requirements

Responsibilities

Office Operations

• Keep daily showroom and office functions running by managing schedules, supplies, reception, and basic facilities coordination.
• Oversee routine admin tasks to free colleagues for client delivery and project work.

Records, Invoicing & Documentation

• Prepare and maintain accurate client records, invoices, payment logs, and digital filing for easy retrieval.
• Process billing and reconcile payment records while keeping documentation audit-ready.

Communication & Project Support

• Act as the main contact for clients, suppliers, and internal teams, handling emails and phone queries promptly.
• Track deadlines, send follow-ups, and coordinate tasks across Sales, Project, Finance, and Operations.

Requirements

Qualifications & Experience

• Minimum Diploma in Business Administration, Management, Accounting, or a related field.
• At least 2 years of relevant administrative experience supporting office, sales, or project teams.

Hard Skills & Knowledge

• Good communication skills in English and Chinese, both written and spoken.
• Proficient in Microsoft Word and Excel, with hands-on experience handling invoices, payment records, emails, schedules, and documentation.

Soft Skills & Qualities

• Strong organisational and time-management skills with the ability to manage multiple tasks and monitor deadlines.
• Detail-oriented, responsible, able to work independently, and willing to take responsibility for assigned tasks.

Skills