Job Description

We are looking for a reliable, highly organised, and proactive Personal Assistant to support the Director in both business and day-to-day operations. This role requires someone who can anticipate needs, manage priorities efficiently, and ensure that everything runs smoothly behind the scenes.

Responsibilities

• Manage and optimise the Director’s calendar, appointments, and daily schedule
• Coordinate meetings, bookings, and travel arrangements with attention to detail
• Handle emails, messages, and key communications on behalf of the Director
• Reply to messages promptly and professionally, ensuring clear and consistent communication
• Take accurate meeting minutes and summarise key action points
• Prepare documents, reports, and meeting summaries when required
• Liaise with internal teams and external stakeholders to ensure seamless coordination
• Track tasks, deadlines, and follow through to ensure timely completion
• Assist with ad-hoc personal and business-related matters
• Maintain strict confidentiality and professionalism at all times

Job Requirements

• 1–3 years of experience in a similar role is preferred
• Strong organisational and time management skills
• Able to multitask and remain composed in a fast-paced environment
• Proactive, detail-oriented, and able to anticipate needs
• Clear and professional communication skills in English and Chinese (Bahasa Malaysia is a bonus)
• Comfortable using Google Workspace and standard office tools
• High level of discretion, reliability, and professionalism

Skills