Job Description

We are seeking an Assistant to CEO to join our team. The Assistant to CEO will be responsible for the following:

1.  PMER (Planning, Monitoring, Evaluating, and Reporting):
   - Support the CEO in planning strategic initiatives and projects.
   - Monitor project progress, evaluate outcomes, and prepare comprehensive reports for review.
   - Ensure alignment of projects with organizational goals and objectives.
   
2.  Special Projects:
   - Assist in the execution of special projects as assigned by the CEO, ensuring timely completion and delivery of objectives.
   - Collaborate with cross-functional teams to support project needs and facilitate communication between departments.
   
3.  Calendar Management:
   - Efficiently manage the CEO's calendar, scheduling meetings and appointments, as well as travel arrangements to ensure optimal time management and productivity.
   - Preparation of briefing notes, decks, presentation slides and reports for all meetings.

4. Communication and Administrative Support:
- Act as a liaison between the CEO and internal/external stakeholders, maintaining professional and effective communication.
- Perform a variety of administrative tasks to support the CEO, including document management, expense reporting, claims, HR, procurement as well as resource planning and mobilisation.

Job Requirements

• Bachelor’s degree in Business Administration, or a related field.
• At least 2-3 years of experience as an executive/personal assistant/secretary or in a similar role.
• High level of confidentiality and professionalism. Willingness to take initiative.
• Strong organizational and time management skills. Attentive to details.
• Ability to multitask and work independently in a fast-paced environment.
• Strong interpersonal skills and ability to manage working relationships at all levels within the company
• Proficient in English, Malay and Mandarin (spoken & written).    

Skills