Job Description

Avante Design is seeking a dynamic and experienced Admin & Operation Executive to join our team in Petaling Jaya, Selangor. In this full-time role, you will be responsible for overseeing the day-to-day administrative and operational activities of our growing organisation, ensuring the smooth running of our business.

Administrative and Accounts Management:

• Maintain financial records, invoices, and expense reports with high accuracy.
• Assist in basic bookkeeping and liaise with the accounting team.
• Handle office administration, documentation, and record-keeping with precision.
• Ensure compliance with company policies and procedures.

Procurement and Inventory Management:

• Maintain accurate inventory records and manage stock levels efficiently.
• Process purchase orders and track deliveries, ensuring no discrepancies.

Logistics and Coordination:

• Oversee inbound and outbound deliveries, ensuring timely and accurate logistics.
• Coordinate with transport vendors for efficient distribution.
• Handle import/export documentation with attention to detail.

Job Requirements

What we're looking for

• Minimum 2 years of experience in a similar administrative or operational executive role, preferably in a fast-paced, dynamic environment
• Excellent written and proficiency in languages like Mandarin and English. We are seeking candidates proficient in both English and Mandarin to effectively communicate with our diverse client base and stakeholders.
• Strong organisational and multitasking skills with the ability to prioritise and deliver results under pressure
• Excellent communication and interpersonal skills, with the ability to work effectively with cross-functional teams
• Proficient in Microsoft Office Suite, SQL and experience with office management software
• Demonstrated problem-solving and decision-making abilities
• Proactive, adaptable, and driven to continuously improve processes and systems

Skills