Job Description

 Job Summary:

We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the Group Managing Director (GMD) and senior management team. The ideal candidate should be detail-oriented, professional, and capable of managing multiple priorities while maintaining confidentiality and discretion.

Key Responsibilities:

• Provide direct administrative and secretarial support to the Group Managing Director and senior leadership team.
• Act as the main point of contact between the GMD and internal/external stakeholders.
• Manage the GMD’s calendar, appointments, meetings, and follow-ups efficiently.
• Prepare agendas, record meeting minutes, and track action items.
• Assist in preparing business reports, presentations, and correspondence.
• Coordinate travel arrangements, itineraries, and logistics for the GMD and management.
• Handle confidential and sensitive information with professionalism.
• Support the GMD in strategic initiatives, project tracking, and communication follow-ups.
•  Liaise with all departments to ensure tasks and decisions are implemented smoothly.
• Conduct research or gather data as required for decision-making.
• Manage phone calls, emails, and correspondence efficiently and confidentially.

Job Requirements

Requirements:

• Minimum Diploma or Bachelor’s Degree / Diploma in Business Administration, Management, or related field.
• Minimum 2–4 years of experience as an Executive Assistant, Personal Assistant, or equivalent role supporting senior management.
• Excellent communication and interpersonal skills in English and Bahasa Malaysia (Mandarin is an added advantage).
• Highly organised, with strong time management and multitasking skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Discreet, dependable, and able to handle confidential matters.
• Proactive and resourceful in solving problems and managing priorities

Skills