Job Description

Job Description : Admin & Tendering Support

Company Overview

Awan Kencana Sdn Bhd (FKA Agrithings Sdn Bhd) is a Malaysia-based trading and supply company specializing in the distribution of food products and raw materials, primarily catering to chain restaurants and food industry clients. Our core business revolves around efficient sourcing, reliable supply, and strong partnerships with both local and international suppliers. Beyond the food sector, the company is expanding its trading portfolio to include Pharmaceutical supplies and Technology Solutions, aligning with future market opportunities. We are also actively involved in projects and tenders across both private and government sectors, providing tailored supply solutions and comprehensive procurement support.

Position Overview

The Admin & Tendering Support role provides administrative and tender-related assistance to ensure smooth preparation, submission, and tracking of tenders while supporting daily office and project administration activities.

Job Responsibilities

• Manage and coordinate end-to-end tender administration activities
• Prepare, compile, and review tender documents to ensure accuracy and compliance
• Coordinate inputs from sales, technical, finance, procurement, and management teams
• Ensure all tender requirements, forms, and supporting documents are complete and submitted on time
• Manage tender submissions via online portals (including e-Perolehan), email, or physical delivery
• Regularly monitor tender portals for new government and private opportunities, clarifications, and addenda
• Liaise with clients, vendors, and government agencies regarding tender queries and documentation
• Maintain tender records, tracking logs, and submission status reports
• Support post-tender activities including clarifications, contract documentation, and handover
• Ensure compliance with company policies, procurement regulations, and tender procedures

Job Requirements

Experience & Requirements

• Bachelor’s degree in Business Studies, Marketing, or equivalent
• Minimum 2 years of experience in business development, tender administration, or government tender submission
• Experience with Windows-based programs; advanced Microsoft Excel skills are a plus
• Familiarity with government e-tender systems (e-Perolehan) is highly preferred
• Strong organizational skills, high work ethics, proactive, and efficient
• Ability to work independently and meet deadlines

Preferred

• Experience with private and public tender submissions
• Basic knowledge of contracts or commercial documentation

Skills