Job Description

About the Role

We’re looking for an organized, proactive Admin/Secretary Intern to keep our operations running smoothly. You’ll support day-to-day office administration, scheduling, documentation, data management, and internal coordination across teams.

Key Responsibilities

• Executive & Team Support
• Office Administration & Front Desk
• Documentation & Data Management
• Procurement & Vendor Coordination
• Basic HR Admin (Support)
• Compliance & Policy Support
• Events & Internal Comms
• Projects & Process Improvement
• IT & Tools Coordination (Light)
• Ad-hoc Support

Learning Outcomes

• Hands-on experience with corporate administration and executive support.
   
• Practical mastery of scheduling, documentation, and stakeholder coordination.
   
• Exposure to procurement basics, finance claims, and HR/admin processes.
   
• Improved business communication and professional etiquette.

Job Requirements

Requirements (Must-Have)

• Diploma/Degree in Business Administration, Management, Secretarial Studies, Communications, or related fields (students welcome).
   
• Strong organization, time management, and attention to detail.
   
• Good written & spoken English.
   
• Proficiency with Google Workspace; fast typing and accurate data entry.
   
• Professional communication (email, phone, in-person) and confidentiality.
   
• Able to commit 6 months with working hours 9:00 AM – 6:00 PM.
   

Personal Attributes

• Discreet, reliable, and trustworthy with sensitive information.
   
• Service-oriented, calm under pressure, and solution-driven.
   
• Eager to learn, proactive, and comfortable taking ownership.
   
• Team player with a positive attitude and strong work ethic.

Skills