Scope Responsbility:

• Take minutes of meetings, circulate for review and approval and maintain records on minutes and meeting papers and ensuring they are kept up to date and referred to the appropriate MANCO and sub-committees (eg: RMC and Sustainability), Board and Board Sub-committee.
• Take minutes of monthly Plantation (oil palm and durian) meetings and circulate for review and approval, maintain records of the minutes and ensure that it’s kept up to date and filed.
• Assist in planning and making arrangements for any meetings involving the Management Committee (MANCO), Management sub-committee eg: Risk Management (RMC) and Sustainability, Plantation (oil palm and durian) monthly meetings and those of the BOD and BOD Committees. Ensure that invites are sent for physical and or virtual sessions with timely circulation and uploading of meeting related documents.
• Assist on liaison with external Company Secretariat and Share Registrar, where necessary.
• To check and propose suitable and relevant trainings for BOD and MANCO members and maintain proper records of such trainings attended. To assist on registration and blocking the calendars of the participants. Work with HR department if such trainings are HRDF claimable.

• To assist on any events for MANCO or BOD eg BOD Retreat, which includes sourcing for venue and quotations, making travel arrangements, assist on agenda preparation and ensure that all relevant documents for the event is prepared, circulated for approval and uploaded/distributed for review to parties attending such events.
• Assist to plan and manage physical /virtual/hybrid Annual General Meetings (AGM) or Extraordinary General Meetings (EGM) and to work with external service providers where required to ensure a well-planned proceeding. To source for quotations and to perform cost comparison for best solution and manage the approvals and payment process.
• To assist on Annual Report preparation, including sourcing for quotations from service providers for design and printing, managing the timelines for preparation and completion of the Annual Report till distribution to the company’s share registrar/shareholders.
• Assist on Bursa Malaysia, Securities Commission, MCCG or any government bodies’ requirements related to secretariat matters where applicable.
• Attend to any other duties as may be assigned by the Management from time to time.