Job Description

• Greet and welcome visitors, clients, and guests professionally.
• Answer, screen, and forward incoming phone calls.
• Handle walk-in inquiries and direct visitors to the appropriate department.
• Maintain cleanliness and organization of the reception area.
• Receive and distribute incoming mails, parcels, and deliveries.
• Manage meeting room bookings and preparation.
• Provide general administrative and clerical support.
• Prepare letters, reports, memos, and other documents.
• Maintain proper filing systems for company documents and records.
• Monitor and order office supplies and pantry items.
• Assist in data entry and updating company records.
• Coordinate with vendors, suppliers, and service providers.
• Support HR and finance department in administrative matters.
• Assist in staff attendance tracking and leave record updates.
• Handle company utility payments, courier arrangements, and office maintenance coordination.

Job Requirements

• Currently pursuing a Diploma or Bachelor’s Degree in Business Administration, Management, or related field 
• Strong interest in business operations and administration 
• Good communication and interpersonal skills 
• Basic knowledge of Microsoft Office (Excel, Word, PowerPoint) 
• Detail-oriented, organized, and able to multitask 
• Proactive attitude with willingness to learn 
• Ability to work independently and in a team environment 
• Able to speak in Mandarin, English and Malay
• Last semester is preferable 

Skills