Job Description

• Manage the Product Manager's calendar, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, take meeting minutes, and track action items.
• Handle correspondence, emails, phone calls, and other communications on behalf of the Product Manager.
• Organize and maintain documents, files, and records.
• Liaise with internal departments, external vendors, suppliers, and business partners.
• Coordinate cross-functional meetings and ensure timely follow-up on assigned tasks.
• Assist in communication between the Product Manager and project stakeholders.
• Prepare presentations, reports, spreadsheets, and business documents.
• Assist in compiling product-related data, sales reports, and market research findings.
• Maintain proper documentation of product development activities and project progress.
• Track project timelines and ensure deadlines are met.
• Follow up with team members regarding project updates and deliverables.
• Assist in product launches, marketing activities, and operational coordination.
• Support the Product Manager in executing business initiatives and special projects.
• Perform ad-hoc administrative and operational duties as assigned.
• Assist in event planning, training sessions, and company activities when required.

Job Requirements

• Diploma or Degree in Business Administration, Management, Marketing, or related fields.
• Minimum 1-3 years of experience as a Personal Assistant, Secretary, Executive Assistant, or Administrative Executive.
• Fresh graduates with strong organizational skills are encouraged to apply.
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Proficient in Microsoft Office (Excel, PowerPoint, Word) and Google Workspace.
• Able to multitask, work independently, and handle confidential information professionally.
• Fluent in English; Mandarin is an added advantage.

Skills