Job Description

Recruitment & Talent Acquisition

• Manage the full recruitment cycle, including job posting, candidate sourcing, screening, interview coordination, and offer management.
• Work closely with hiring managers to understand manpower requirements and hiring priorities.
• Conduct initial interviews and assess candidates’ suitability for the roles.
• Maintain an updated candidate database and recruitment records.
• Coordinate onboarding arrangements and ensure new hires complete the necessary documentation.

Payroll Administration

• Assist in monthly payroll processing, including attendance, leave, overtime, allowances, deductions, and salary adjustments.
• Ensure accurate and timely payroll documentation and maintain employees’ payroll records.
• Assist in statutory contributions and deductions, including EPF, SOCSO, EIS, and PCB/MTD.
• Prepare and submit payroll-related reports and support monthly payroll reconciliation.
• Ensure payroll practices comply with applicable Malaysian employment and statutory requirements.
• Handle payroll enquiries professionally and maintain strict confidentiality of employee information.

HR Operations & Employee Administration

• Maintain employee records, employment contracts, personal files, and HR documentation.
• Assist with employee onboarding, confirmation, contract renewal, resignation, and offboarding processes.
• Monitor employee attendance, leave applications, and working hours.
• Assist in preparing HR letters, including offer letters, confirmation letters, warning letters, and other employment-related documents.
• Support the implementation and maintenance of HR policies, procedures, and the employee handbook.

General Administration

• Provide day-to-day administrative support to ensure smooth office operations.
• Maintain proper filing systems and documentation.
• Assist in coordinating office supplies, facilities, and other administrative matters.
• Perform other HR and administrative duties as assigned by management.

Job Requirements

• Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or a related field.
• Minimum 1–3 years of experience in HR and administrative functions.
• Experience in recruitment and payroll administration is preferred.
• Familiarity with Malaysian employment regulations and statutory requirements, including EPF, SOCSO, EIS, and PCB/MTD.
• Proficient in Microsoft Office and HR/payroll systems.
• Good communication, organisational, and interpersonal skills.
• High level of accuracy, integrity, and confidentiality when handling employee and payroll information.
• Able to work independently, manage multiple priorities, and meet deadlines.

Skills