Job Description

About the Role

We are looking for a responsible, organized, and well-presented Personal Assistant to the General Manager to support the day-to-day management of high-end private travel and tourism media projects.

This role is more than a traditional PA position. You will work closely with the General Manager, supporting both business operations and VIP client experiences while gaining exposure to the luxury travel, media, and KOL industry.

Key Responsibilities

Project & Business Coordination

• Assist the General Manager in planning and coordinating high-end private travel projects.
• Follow up on project timelines, arrangements, and execution to ensure smooth delivery.
• Coordinate with internal teams, vendors, partners, and external service providers.
• Assist with administrative tasks, documentation, reports, and business follow-ups.

VIP Client & Guest Management

• Coordinate reception and arrangements for high-value clients and business partners.
• Accompany the General Manager to business meetings, private events, and selected client engagements when required.
• Maintain a professional and polished image when representing the company.
• Assist in ensuring VIP guests receive a smooth and high-quality experience.

Travel & Lifestyle Management

• Arrange business travel itineraries, flights, hotels, transportation, and reservations.
• Assist with personal and business appointments and scheduling.
• Coordinate daily activities and travel-related arrangements for the General Manager.
• Handle ad-hoc requests and ensure important tasks are followed through to completion.

Administrative & Operational Support

• Manage schedules, calendars, reminders, and meeting arrangements.
• Prepare and organize documents, presentations, and basic reports.
• Assist with expense tracking, reimbursements, and administrative matters.
• Maintain confidentiality when handling sensitive business and personal information.

What This Role Offers

• Exposure to high-end private travel and tourism media.
• Opportunities to work closely with senior management and VIP clients.
• Exposure to KOL / influencer development and media projects.
• Opportunities to travel and experience different destinations as part of selected projects.
• Develop strong skills in business coordination, client management, project execution, and personal assistance.
• Opportunity to build an international network and gain broader industry exposure.
• Career development opportunities within the travel, media, and lifestyle industry.

Job Requirements

• Excellent communication and interpersonal skills.
• Professional, presentable, and confident personality.
• Strong organizational and time-management skills.
• Detail-oriented with good coordination and follow-up abilities.
• Passionate about travel, tourism, media, lifestyle, or the KOL/influencer industry.
• Responsible, proactive, and willing to learn.
• Able to handle multiple tasks and changing priorities.
• Good command of English and Mandarin; other languages are an advantage.
• Willing to travel or accompany the General Manager for business-related activities when required.
• Previous experience as a Personal Assistant, Executive Assistant, Project Coordinator, Travel Coordinator, or similar role is an advantage.

Skills