Job Summary (Brief summary of Job Responsibility)

To lead and run the branch operations and management with ensuring proper documents and reports validation and submission in timely manner.

Job Description (List of task carried out)

1. To lead branch admin staff of the respective branch and manage them efficiently.
2. To monitor, check and validate daily sales and collection summary reports and sales transaction documents to ensure there are no discrepancies and deposit cash and cheques received on time.
3. To closely monitor customers’ credit limits and terms as approved by Management and that the limits are adhered all the times by timely collections. Follow up on payment statuses with the customer, report on discrepancies and take immediate action to resolve any delayed payments. Submit proper documentations for new credit applications and reviews.
4. Perform loading and unloading of goods to sales vehicle via DSD, thoroughly validated, changes updated, confirmed and device synchronized before leaving office for business.
5. To ensure sufficient stock is maintained at all times for sales and sales vehicle loading by understanding stock movement trends on weekly and monthly basis. May vary during peak periods i.e. festive season and school holidays.
6. To ensure daily, weekly & monthly reports such as Branch Journal accompanied with VSS, RSS, Unbank / Master Cheque Reports are sent on time without fail and to upload bank statement, run MT940 and reconcile the GL balances i.e. Main, Incoming, Outgoing and Suspense on daily basis.
7. Account for goods received from the Warehouse Department via STO / transfer order and properly documented.  Report at once on discrepancies e.g. over/short supply, damaged boxes/packets etc.
8. To perform stock closing on weekly/ monthly basis (and as requested by Management & Branch Audit Visit) with due diligent and transparency. Submit all stock reports on time.
9. Maintain petty cash fund records via FBCJ and ensure timely replenishment of float at least twice a month or earlier.
10. Ensure the branch expenses are well managed and pay all the utility bills on time. Any additional expenses required, you need to obtain the prior approval from the Head of Operations/Admin and Finance.

Education Requirement

1. Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Master's Degree
2. Minimum 3 years working experience

Skills Requirement

1. SAP system knowledge 
2. Self starter and able to work under deadlines with minimal supervision