Job Description

As Finance & Admin Executive, you'll be the backbone of our finance and admin function — handling the routine but mission-critical work that keeps the business compliant, organised, and running smoothly. You'll own the standard cycle of bookkeeping, AP/AR, payroll support, statutory submissions, and office administration, while working closely with the founders, external accountants, and operations team.

This role is ideal for someone who takes pride in accuracy, enjoys structured work, and wants to grow within a hands-on environment where your work directly supports the company's financial health.

Job Requirements

Key Responsibilities

Finance & Accounting

• Perform daily bookkeeping and data entry into the accounting system (e.g. SQL, AutoCount, Xero, or similar)
• Manage accounts payable: process supplier invoices, prepare payment vouchers, and schedule payments
• Manage accounts receivable: issue customer invoices, monitor outstanding balances, and follow up on collections
• Perform monthly bank reconciliations across all company bank accounts
• Maintain petty cash records and reconcile float
• Assist in preparing monthly management accounts and basic financial reports
• Liaise with external accountants and auditors for year-end closing and audit requirements

Statutory & Compliance

• Prepare and submit monthly statutory contributions: EPF, SOCSO, EIS, and PCB
• Assist with SST submission and other statutory filings as required
• Maintain proper documentation and filing for all financial records in line with audit requirements
• Ensure compliance with Malaysian financial and tax regulations

Payroll & HR Admin

• Process monthly payroll, including overtime, claims, and deductions
• Maintain employee records, leave tracking, and basic HR documentation
• Support onboarding and offboarding administrative tasks

Office & General Administration

• Manage day-to-day office administration, including supplier coordination, utility bills, and general procurement
• Maintain organised filing systems for both physical and digital records
• Support the founders and team with ad-hoc administrative tasks
• Coordinate with banks, vendors, and government agencies as needed

REQUIREMENT

• Diploma or Degree in Accounting, Finance, Business Administration, or a related field
• 1–3 years of relevant experience in finance and admin roles (fresh graduates with strong fundamentals are welcome to apply)
• Working knowledge of Malaysian statutory requirements (EPF, SOCSO, EIS, PCB, SST)
• Hands-on experience with accounting software (SQL, AutoCount, Xero, or similar)
• Proficient in Microsoft Excel and Google Workspace
• Strong attention to detail, organised, and able to manage multiple priorities
• Good written and verbal communication in English and Bahasa Malaysia (Mandarin is a plus)
• Trustworthy, discreet, and comfortable handling confidential information
• Self-motivated and able to work independently in a small-team environment

Skills