Job Description

Accounts Assistant responsible for providing financial administrative support including accurate data entry, document handling, rebate program coordination, warranty registration, support for roadshows (cashiering) and participation in audit and stocktake readiness activities.

Job Requirements

Responsibilities and qualifications:

• Finance & Documentation Support: Assist in daily data entry, financial reporting, and proper document filing. Maintain accurate financial records and ensure data consistency in the accounting system. Support preparation of internal reports including reconciliation, claims, and warranty registration.
• Customer & Warranty Registration: Compile and organize extended warranty forms submitted by outlets for registration purposes. Coordinate with sales teams for the ongoing customer rebate registration process.
• Rebate & Government Liaison: Communicate with relevant government bodies regarding guidelines and submissions for promotional rebate programs. Follow up to ensure accurate and timely processing of claims and required documentation.
• Roadshow & Event Support: Participate in roadshow coordination, including handling cash and assisting in cashiering tasks when required. Provide onsite admin support during events to ensure smooth financial transactions and reporting.
• Audit & Stocktake Readiness: Help develop and implement internal guidelines for stocktake procedures and audit preparation. Support cross-checking of documents and inventory logs to ensure accuracy.
• Performance Indicators (KPI):
  • Maintain ≥98% accuracy in data entry.
  • Ensure all reports and forms are submitted within 2 working days of deadline.
  • Submit all rebate documentation within required timeframe; achieve zero rejections.
  • Provide complete cashiering support for 100% assigned roadshow days.
  • Submit pre-audit documentation on time; ≤2 findings per audit cycle.
• Soft Skills:
  • Attention to detail
  • Organizational skills
  • Integrity & confidentiality
  • Time management
  • Communication skills
• Technical Skills:
  • Microsoft Office
  • Data Entry & Record Keeping
  • Reporting

Skills